PUBLIC WORKS AND INFRASTRUCTURE COMMITTEE

 

Monday, April 7, 2008

Administrative Center – Room 3220

4:00 p.m.

 

MEMBERS PRESENT:  Charles Spiker, Leon Pfaff, Ralph Geary, Andrea Richmond, Jeff Schroeder, Jim Berns    

MEMBERS EXCUSED:  Jai Johnson     

MEMBERS ABSENT:  None      

OTHERS PRESENT:  Dennis Osgood, Brian Tippetts, Jim Speropulos, Keith Back, Mary Kaufmann, Steve O’Malley, Charlie Handy, Brian Fukuda, Chris Niebuhr, Mark Christianson, David Easterday, Bill Nelson, Ray Ebert, Sharon Hampson, Cheryl Stephen  

 

CALL TO ORDER

Committee Chair Charles Spiker called the meeting to order at 4:00 p.m.

 

APPROVAL OF MINUTES

Committee Chair Spiker noted a correction.  Under the “Resolution re Approval of Household Hazardous Material Program Fees,” that the motion made by Richmond/Johnson to remove the resolution from the table was voted on and passed unanimously which was omitted from the minutes.  MOTION by Richmond/Berns to approve the minutes of March 10, 2008, including the needed correction as noted.  Motion carried unanimously; Johnson excused.

 

CONSENT AGENDA

MOTION by Pfaff/Richmond to accept the following Consent Agenda items:

Motion carried unanimously; Johnson excused. 

 

PUBLIC COMMENT

None requested.

 

APPROVE CHECK REQUISITIONS OVER $20,000

Copy of the Highway Department check requisition was sent with the agenda.  MOTION by Berns/Pfaff to approve payment of $27,061.19 to Hartland Fuel Products, LLC.  Motion carried unanimously; Johnson excused

 

APPROVE RFP FOR JUVENILE DETENTION FACILITY ELECTRONIC CONTROLS

Jim Speropulos reviewed, noting the need to replace the electronic controls in secure side of the JDF facility as needed for greater efficiency, safety and effectiveness.  Copies of the quote/bid form and RFP analysis were sent with the agenda.  Four proposals were received and evaluated by staff; evaluations were based on 1) cost, 2) scope of work, 3) qualifications & relevant experience, 4) references, and 5) interview; the three highest scoring vendors were interviewed.  Based on meeting the criteria and having highest score of 300 points, staff recommends approval of Accurate Controls.  MOTION by Richmond/Geary to approve the proposal as submitted by Accurate Controls in amount of $52,000.   Miscellaneous questions.  Motion carried unanimously; Johnson excused.  RFP summary of other vendors:  Com-Tec, Inc. w/score of 284.9 at cost of $56,175; SGTS, Inc. w/score of 276.4 at cost of $57,950; and Industrial Automation w/score of 141.8 at cost of $83,000.

 

REQUEST BY CHILEDA & 3 RIVERS OUTDOORS FOR CANOE FUNDRAISER AT GOOSE ISLAND PARK

MOTION by Schroeder/Richmond to approve the request of Chileda and 3 Rivers Outdoors to hold a canoe fundraiser at Goose Island Park on May 10, 2008, from 7:00 a.m. to 6:00 p.m.  Bill Nelson of 3 Rivers was present to answer questions; this is their second annual event; they also received the required Refuge Special Use Permit from U.S. Fish & Wildlife Service.  Motion carried unanimously; Johnson excused.

 

REQUEST BY WEST SALEM ROD & GUN CLUB TO HOLD YOUTH FISHING CONTEST AT VETERANS MEMORIAL PARK

MOTION by Richmond/Berns to approve the request by West Salem Rod & Gun Club to hold a youth fishing contest at Veterans Memorial Park on May 10, 2008 from 9:00 a.m. to 12:00 noon.  David Easterday of the Rod & Gun Club was available to answer questions; he noted this as the 4th Annual event; they also have the required liability insurance as required by the County.  Motion carried unanimously; Johnson excused.

 

2007 ANNUAL HIGHWAY DEPT. REPORT

Copies of the 2007 Annual Highway Dept. Report were distributed at the March committee meeting.  Dennis Osgood noted nothing out of the ordinary other than extra time and money spent due to August flooding though eligible for FEMA reimbursement.  MOTION by Richmond/Schroeder to accept the 2007 Annual Highway Report as presented.  Motion carried unanimously; Johnson excused.

 

APPROVE STATE/MUNICIPAL AGREEMENT ON COUNTY ROAD “YY” BRIDGE REPLACEMENT

Copies of the State/Municipal Agreement were sent with the agenda.  The agreement is for highway improvement project #5439-00-01/71 in amount of $424,000, plus 20% County match of $106,000 for total project cost of $530,000.  The project is for bridge replacement on County Road YY in the year 2012; the current bridge was constructed in 1973 and is now considered structurally deficient.  MOTION by Berns/Richmond to approve the state/municipal agreement #5439-00-01/71 for bridge replacement on County Road YY.  Motion carried unanimously; Johnson excused.  

 

APPROVE STATE/MUNICIPAL AGREEMENT ON COUNTY ROAD “OA” SAFETY PROJECT

Committee Chair Spiker noted referral to a future meeting as the paperwork was not received from the State.

 

APPROVE RFP ON FOUR (4) TRACTORS AND BOOM MOWERS

Dennis briefly reviewed.  Copies of the quote/bid form and RFP analysis were distributed.  Two vendors submitted four proposals; two of their proposals did not meet specifications, so each vendor had one qualified proposal for consideration/evaluation.  The two proposals were evaluated by Highway Dept. staff and evaluation criteria was based on:  1) cost, 2) specifications, 3) service, 4) warranty, and 5) delivery.  Based on highest evaluation score of 15,325, the evaluation team recommends approval of Horizon Equipment, Inc.  MOTION by Pfaff/Geary to approve the purchase of four tractors (John Deere Model 5625) and four boom mowers (Diamond Model 1660HD) for total cost of $245,600 to be paid from the Machinery Fund.  Motion carried unanimously; Johnson excused.  The other proposal was from St. Joseph Equipment, Inc., with score of 13,850 in amount of $299,908.

 

RESOLUTION RE AUTHORIZATION TO SELL LA CROSSE COUNTY/ECONOMIC DEVELOPMENT FUND, INC., PROPERTY TO MARSHVIEW PROPERTIES, LLC

Charlie Handy reviewed.  Of the total of 15 acres that a developer has offered to purchase, 3.55 acres is County owned land; this land is located in Phase 2 of the Lakeview Business Park.  In a resolution that was approved in 2007, the Economic Development Fund was authorized as the acting agent on behalf of the County to negotiate developer's agreements.  As per state statute, the sale of this land needs to be approved specifically by the County Board.  MOTION by Berns/Richmond to approve the resolution which authorizes the sale of 15 acres to Marshview Properties, LLC, in amount of $375,000 as well as repaying the County in amount of $80,907, based on previously approved resolutions, less portion of associated closing costs.  Motion carried unanimously; Johnson excused.

 

FUTURE AGENDA ITEMS

 

ADJOURNMENT

MOTION by Richmond/Geary to adjourn the meeting.  Motion carried unanimously; Johnson excused.  The meeting adjourned at 4:24 p.m.

 

Disclaimer:  The above minutes may be approved, amended or corrected at the next committee meeting.

 

Cheryl Stephen, Recorder