PUBLIC WORKS AND INFRASTRUCTURE COMMITTEE
Monday, March 10, 2008
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Charles Spiker, Leon Pfaff, Ralph Geary, Andrea Richmond, Jai Johnson, Jeff Schroeder, Jim Berns
MEMBERS EXCUSED: None
MEMBERS ABSENT: None
STAFF & GUESTS: Dennis Osgood, Brian Tippetts, Keith Back, Mary Kaufmann, Jeff Gloyd, Steve O’Malley, Ed Fitzgerald, John Mueller, Sharon Hampson, Cheryl Stephen
CALL TO ORDER
Committee Chair Charles Spiker called the meeting to order at 4:00 p.m.
APPROVAL OF MINUTES
MOTION by Schroeder/Geary to approve minutes of February 11, 2008. Motion carried unanimously.
CONSENT AGENDA
MOTION by Richmond/Pfaff to accept the following Consent Agenda items:
Motion carried unanimously.
PUBLIC COMMENT
None requested.
APPROVE CHECK REQUISITIONS OVER $20,000
Copy of the Highway Department check requisitions were sent with the agenda. MOTION by Richmond/Berns to approve the following check requisitions as presented:
Motion carried unanimously.
RESOLUTION RE APPROVAL OF HOUSEHOLD HAZARDOUS MATERIAL PROGRAM FEES
Brian Tippetts reviewed, noting this came about from last month’s meeting and the need for a resolution and approval of a revised hazardous waste management fees list. The list was approved by the County Board during time of 2008 County budget approval, so any revisions need to come back to the County Board. Jeff Gloyd, as manager of Household Hazardous Materials Program, was also available to answer questions. MOTION by Berns/Richmond to approve the resolution. Questions and answers followed. Brian noted the only change on the list is the reduction of e-waste/electronics (televisions and computers) recycling fees for county residents, non-county residents and area businesses. The department would like to make adjustments based on vendors’ adjustments. Supervisor Berns questioned intent as stated in the resolution that it only indicates non-county residents and area businesses; does not mention e-waste fees for county residents. Some discussion to amend the resolution and hold a special committee meeting on Board Day, or do a separate resolution for just e-waste fees. MOTION by Geary/Schroeder to hold a special meeting at 5:45 p.m. on County Board Day (March 20, 2008) to act on a revised resolution that
includes suggested wording. Steve O’Malley suggested tabling until later in the meeting so that staff can revise the current resolution and bring back before the meeting adjourns. MOTION by Richmond/Johnson to table the resolution based on Mr. O’Malley’s suggestion. Motion carried unanimously.
APPROVE 2008 ROUTINE MAINTENANCE AGREEMENTS WITH STATE DOT
Dennis Osgood briefly reviewed, noting it’s for all the work on State highways as done by the County Highway Dept. John Mueller, WI Dept. of Transportation, reviewed in more detail, noting La Crosse County is receiving 8.16% increase in funding based on number of lane miles and increases in wages/fringes; other counties’ increases in the state averaged approximately 4.7%. Miscellaneous questions. The contingency amount is 5% of the total amount and is used strictly for emergency repairs, but if not used in that manner, then it’s used on other needed repairs amongst all the counties. MOTION by Berns/Richmond to approve the Routine Maintenance Agreements and Addendum with WI Dept. of Transportation for providing maintenance of State Highways in La Crosse County for calendar year 2008, in amount of $1,849,500. Motion carried unanimously.
APPROVE DISCRETIONARY MAINTENANCE AGREEMENT WITH STATE DOT
Dennis briefly reviewed, noting this work is over and above the routine maintenance agreements with State DOT; it’s for providing replacement signage on state highways. Ed Fitzgerald of WI Dept. of Transportation further clarified the agreement between the State DOT and County. MOTION by Richmond/Johnson to approve the Discretionary Maintenance Agreement with State Dept. of Transportation in amount of $17,000 for doing traffic signage. Motion carried unanimously.
2007 ANNUAL REPORT BY HIGHWAY DEPT.
As the 2007 Annual Highway Dept. Report was handed out at the meeting, Committee Chair Spiker referred it to next month’s meeting.
APPROVE BID FOR ROCK
Dennis reviewed and recommended approval of all the submitted rock bids for all available quarries due to their proximity to the road projects. MOTION by Pfaff/Richmond to approve the rock bids from Milestone Materials, Kraemer Company, St. Joseph Construction, Central Contracting, Boon Construction, and Fahrner Asphalt per submitted prices. Motion carried unanimously. (Bid summary attached.)
APPROVE BID FOR HOT MIX
Dennis reviewed and recommended approval of all the submitted hot mix/asphalt bids due to their proximity to the road projects. MOTION by Richmond/Geary to approve the hot mix/asphalt bids from Mathy Construction and St. Joseph Construction per submitted prices. Motion carried unanimously. (Bid summary attached.)
APPROVE BID FOR EMULSION
Dennis recommended approval of the low bid. MOTION by Richmond/Berns to approve the low bid for emulsion as submitted by Flint Hills-St. Paul. Motion carried unanimously. (Bid summary attached.)
APPROVE BID FOR SAND
Dennis recommended approval of the low bid. MOTION by Richmond/Berns to approve the low bid for sand as submitted by Harter Trucking. Motion carried unanimously. (Bid summary attached.)
APPROVE BID FOR MILLING
Dennis recommended approval of the low bid. MOTION by Richmond/Berns to approve the low bid for milling as submitted by Mathy Construction. Motion carried unanimously. (Bid summary attached.)
APPROVE BID FOR RECLAIMING
Dennis recommended approval of the low bid. MOTION by Richmond/Berns to approve the low bid for reclaiming as submitted by Mathy Construction. Motion carried unanimously. (Bid summary attached.)
RESOLUTION RE APPROVAL OF HOUSEHOLD HAZARDOUS MATERIAL PROGRAM FEES (cont.)
MOTION by Richmond/Johnson to remove the resolution from the table. Brian distributed revised copies of the resolution that included language relating to fees for “residents for electronics recycling only” and added language pertaining to HHM Program to charge fees “within existing policy”. MOTION by Berns/Richmond to approve the revised resolution as distributed. Motion carried unanimously.
FUTURE AGENDA ITEMS
Supervisor Pfaff requested an update on girdling of trees in Mindoro Park. Mary Kaufmann noted due to the snow, no progress has been made; this may not occur again until fall of 2008.
Supervisor Schroeder noted upcoming WCA Land Use and Environment meeting on Friday, March 14, in Stevens Point; topics include siting of wind turbines and Great Lakes compact; he is a member of this committee and may attend and he welcomed others to ride with.
ADJOURNMENT
MOTION by Richmond/Geary to adjourn the meeting. Motion carried unanimously. The meeting adjourned at 4:34 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder