EXECUTIVE COMMITTEE
Wednesday, October 8, 2008
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Steve Doyle, Tom Rauk, Vicki Burke, Charles Spiker, Don Meyer, Roger Plesha, Sharon Hampson, Andrea Richmond, Tara Johnson (exc/arr @4:10)
MEMBERS EXCUSED: None
MEMBERS ABSENT: None
STAFF & GUESTS: Steve O’Malley, Gary Ingvalson, David Lange, Marion Naegle, Bob Taunt, John Parshall, Jerry Huber, Jane Klekamp, Jill Billings, Cheryl Stephen
CALL TO ORDER/ROLL CALL
Board Chairman Steve Doyle called the meeting to order at 4:01 p.m.
APPROVAL OF MINUTES
MOTION by Richmond/Plesha to approve minutes of September 10 and 18, 2008. Motion carried unanimously; Johnson excused.
CONSENT AGENDA
MOTION by Plesha/Meyer to accept the following Consent Agenda items:
Motion carried unanimously; Johnson excused.
PUBLIC COMMENT
None requested.
QUOTE/BID FOR MICROSOFT ENTERPRISE AGREEMENT RENEWAL
John Parshall reviewed. This 3-year renewal agreement is part of State Contract that covers Microsoft desktop licensing for all the County computers; products included are Vista Business operating system, Office Professional and Core CAL suite. MOTION by Plesha/Richmond to approve the bid from CDW-G, as sole source provider and per State Contract #15-20800-501, and as the reseller for Microsoft Enterprise Agreements in the amount of $288,245.10 (3-year payments of $96,081.70 ea.). Motion carried unanimously; Johnson excused.
QUOTE/BID FOR HP SERVER EQUIPMENT
John noted this HP c7000 blade server equipment will provide a platform for current replacement servers and enable future expansion; blade servers offer greater efficiencies than traditional rack-mounted servers, including lower capital investment due to integrated backplane for network connectivity, the ability to fit 60% more servers in same space, 30% reduction in energy use, and significantly lower administration time. This purchase is sole source per WI State Contract. MOTION by Richmond/Burke to approve the bid from HP-WSCA, as sole source provider and per State Contract #11-20400-500, for the purchase of HP c7000 blade server in amount $37,445.48. Motion carried unanimously; Johnson excused.
ORDINANCE TO AMEND S. 4.02(4) ENTITLED, “CHARGES FOR IN-REM FORECLOSURES UNDER S. 75.521, WIS. STATS.”, OF THE GENERAL CODE OF LA CROSSE COUNTY, WISCONSIN
David Lange noted the reason for the amendment is to remove the fees as listed within the ordinance and to include them within the fee listing with all other departments. Also noted the fee increased to $150 (was $125) for the fees and costs incurred by the County for foreclosing the tax lien. MOTION by Rauk/Richmond to approve as presented the ordinance to amend s. 4.02(4) entitled “Charges for in-rem foreclosures under s. 75.521, Wis. Stats., of the General Code of La Crosse County. Motion carried unanimously; Johnson excused.
RESOLUTION RE ACCEPTANCE OF SAFE HAVENS GRANT
MOTION by Hampson/Burke to approve the resolution. Motion carried unanimously; Johnson excused.
RESOLUTION RE CHANGE IN GENERAL OPERATING LEVY POSITIONS AND HOURS FOR 2009 BUDGET
Steve O’Malley reviewed the resolution, noting total of 8.8 new positions that will have net tax levy impact of $243,028 for 2009; this includes 5 Jailers to start April/May, 2.80 resident aides and 1 custodian for Lakeview, 1 IT Application Development Manager; plus the elimination of two positions (Secretary in Zoning, Planning and Land Information and Community Services Coordinator in Justice Sanctions). At this time, Jane Klekamp distributed copies of memo that she sent to County Administrator on October 3, 2008, in which she explains the rationale for eliminating the Community Service Program Coordinator position. She noted the scope of community service has changed since the closing of the Huber facility in 2005. The purpose of the program was intended to reduce bed days to save on jail costs. Reduced bed days for 2005 were 4,000 as compared to estimated 300 for 2008; the Community Service Program Coordinator position is no longer cost effective. The program will continue with oversight done by multiple Justice Sanctions staff, including the agencies receiving the benefit of community services. Supervisor Spiker expressed his concerns, noting the public likes to see community services. MOTION by Richmond/Burke to approve the resolution. Motion carried unanimously. Chairman Doyle commended the departments for reducing staff, but at the same time, if not working out, to come back to committee(s) for direction.
RESOLUTION RE CHANGES IN POSITIONS FUNDED BY A COMBINATION OF LEVY AND OUTSIDE SOURCES (NON-TAX LEVY) FOR 2009
Steve O. noted total of -127.75 positions due to transition from CMO to the new Western Wisconsin Cares; only two CMO staff elected not to make the transition. The resolution includes two new Social Workers for Human Services/Family & Children with no tax levy requirement. MOTION by Spiker/Johnson to approve the resolution. Motion carried unanimously.
2009 BUDGET – DEPARTMENTS AND OVERVIEW OF ISSUES
Steve O. reviewed the following 2009 budgets under the jurisdiction of the Executive Committee; those with staff have increases in wages and benefits.
County Clerk & Elections – no significant changes. Election budget decreased by $15,000 due to non-presidential election year.
Printing/Postage – decreased slightly due to increase in revenue.
Information Technology – slight increase.
Corporation Counsel – increased due to wages and benefits.
County Administrator – increased due to wages and benefits.
County Board/Board Chair – decreased due to reduction in health and dental insurances. Also $1,000 placed in the Convention & Shows account as the WCA Conference will be held in La Crosse in 2009.
Finance – increased due to wages and benefits.
Personnel – increased due to wages and benefits. Also noted the addition of Diversity Program in amount of $7,500; this is new community initiative to attract people to the area.
Retirees Insurance – change in accounting with $225,000 coming out of Salary Contingency leaving -0- tax levy requirement.
Indirect Cost Contract – less revenue due to elimination of CMO.
County Treasurer – revenue generating budget with increase in revenues.
Non-departmental – Coulee Region Mediation & Restorative Services has office space in the basement of the Admin. Center; they requested $37,975 in which Steve approved $24,000.
Miscellaneous questions and discussion on Economic Development budget. MOTION by Meyer/Hampson to recommend to the County Board the elimination of $5,000 for Southwest ITBEC membership fee. Supervisor Plesha reviewed the work-in-progress as well as past accomplishments. General agreement that more information is needed, such as financial statement, membership, etc. Supervisors Meyer and Hampson withdrew their motion at the request of Chairman Doyle.
General agreement to hold a Special Executive Committee meeting on Tuesday, October 28th at 4:00 p.m. to review the entire 2009 County budget as well as discuss debt service ideas and options for 2010 budget. Also noted the LEC Construction Committee will meet on October 15th to approve construction bids with same coming to the County Board on October 16th. Budget review will occur at the November 3rd County Board Planning meeting. November 10th will be the 2009 Budget Hearing and November 12th as the Annual County Board meeting starting at 9:00 a.m.
FUTURE AGENDA ITEMS
None requested.
ADJOURNMENT
MOTION by Richmond/Plesha to adjourn the meeting. Motion carried unanimously. The meeting adjourned at 5:18 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder