EXECUTIVE COMMITTEE
Wednesday, May 7, 2008
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Steve Doyle, Tara Johnson, Tom Rauk, Vicki Burke, Sharon Hampson, Roger Plesha, Charles Spiker
MEMBERS EXCUSED: Don Meyer and Andrea Richmond
MEMBERS ABSENT: None
STAFF & GUESTS: Steve O’Malley, Gary Ingvalson, Marion Naegle, David Lange, Bob Taunt, John Parshall, Donna Hanson, Cheryl McBride, Jim Speropulos, Doug Mormann, Mary Powell, Vicki Twinde Javner, Beverly Mach, Cheryl Stephen
CALL TO ORDER/ROLL CALL
Board Chair Steve Doyle called the meeting to order at 4:03 p.m.
APPROVAL OF MINUTES
MOTION by Spiker/Johnson to approve minutes of April 9, 2008. Motion carried unanimously; Meyer and Richmond excused.
CONSENT AGENDA
MOTION by Hampson/Burke to accept the following Consent Agenda items:
Motion carried unanimously; Meyer and Richmond excused.
PUBLIC COMMENT
None requested.
LA CROSSE COUNTY ETHICS BOARD – DISCUSSION ONLY
Chairman Doyle noted the members of the County Ethics Board are chosen and recommended by this committee to the County Board for appointment. There are two members with terms ending April 30, those being Roland Solberg and Steve Mader as 1st alternate. Supervisor Johnson noted the professionalism of the current membership and recommended reappointment if they so agree. General agreement by the committee to contact the two members and ask if they are willing to be reappointed for another 3-year term.
APPROVAL OF CENTURYTEL CONTRACTS
John Parshall reviewed. He noted in early 2007, the County, the La Crosse School District and City of La Crosse created a consortium to produce a joint RFP to replace the current phone system using VoIP technology to extend features and save costs by utilizing the existing data network in each agency. Each consortium team conducted its own evaluation using the same RFP guidelines. All consortium members picked the Mitel VoIP solution using 5Star as the vendor of choice. The following recommendations were made by the RFP Review Team and also by a Cost Benefit Analysis Team:
ü Return on investment for VoIP was beyond 5 years.
ü CenturyTel reduced their current pricing by 20% to keep the County as a customer which will result in a savings of approximately $30,000/year.
ü Current phone system is still meeting the County needs.
ü Great reliability and no threats of end-of-life within next contract term.
· Upgrade the two nursing homes with VoIP technology, based on:
ü Aging PBX systems at Lakeview and Hillview are end-of-life.
ü Both nursing home phone systems will have to be addressed before the downtown campus is ready to convert.
Miscellaneous questions and discussion. Informational only.
ORDINANCE TO AMEND SS. 1.42(4) AND 1.49(4) OF THE GENERAL CODE OF LA CROSSE COUNTY, WISCONSIN REGARDING HISTORIC SITES PRESERVATION COMMISSION
David Lange noted this concept has been discussed since last fall for the commission to be under the Planning, Resources and Development Committee which seems to be a better fit as the Zoning, Planning and Land Information Office assists them with legal descriptions and are used as a planning tool. Vicki Twinde Javner, as chairperson of the Historic Sites Preservation Commission, was present to answer questions; she concurred with Lange’s overview. MOTION by Plesha/Burke to approve the ordinance to amend ss. 1.42(4) and 1.49(4) of the General Code of La Crosse County, Wisconsin regarding Historic Sites Preservation Commission and to present it to the County Board. Motion carried unanimously; Meyer and Richmond excused.
ORDINANCE TO APPEAL AND RECREATE S. 30.81(11) OF CHAPTER 30 OF THE GENERAL CODE OF LA CROSSE COUNTY, WISCONSIN REGARDING “NO-WAKE ZONES”
David Lange reviewed, noting the Joint La Crosse Board of Harbor Commissioners is asking the County to adopt same ordinance as the City of La Crosse ordinance for a no-wake zone area on the Mississippi river from southern tip of Taylor Island on the north and extending south to the northern most tip of Isle la Plume and extending directly west across the main channel to the most southerly point of the small island lying south of the Pettibone Beach Club Resort. Supervisor Burke noted this same ordinance was presented and discussed in length at the Judiciary & Law Committee meeting; enforcement will be handled by the Sheriff’s Boat Patrol. MOTION by Burke/Rauk to approve the ordinance to repeal and recreate s. 30.81(11) of Chapter 30 of the General Code of La Crosse County, Wisconsin regarding “No-Wake Zones.” Motion carried unanimously; Meyer and Richmond excused. Pointed out that the Boat Patrol will also have to abide by the slow, no-wake zone unless in a life or death situation.
RESOLUTION RE AUTHORIZATION TO TRANSFER FUNDS FROM BUDGETED RESERVE TO CAPITAL IMPROVEMENT FOR CONSTRUCTION OF A SANITARY SEWER SYSTEM FROM VETERANS MEMORIAL CAMPGROUND TO THE VILLAGE OF WEST SALEM
MOTION by Spiker/Burke to approve the resolution, which approves the low bid of Hess Excavating in amount of $109,858.00 for construction of sanitary sewer system from Veterans Memorial Campground to the Village of West Salem, including an account transfer. The total project cost is $161,457; Village of West Salem share is $16,925 and County share will be $144,532; currently $100,000 in the Parks budget as designated for the project; need to transfer $44,532 from the Parks Capital Improvement Budgeted Reserve to the Parks Capital Improvement account. Motion carried unanimously; Meyer and Richmond excused. Other bidders were: Hengel Brothers Inc. @$129,515.00, Ellingson Co. @$132,888.49, and A-1 Excavating @$135,850.78.
RESOLUTION RE CREATION OF LA CROSSE COUNTY LONG TERM CARE COORDINATING COMMITTEE
MOTION by Johnson/Hampson to approve the resolution. Supervisor Hampson noted the resolution was
approved by the Health & Human Services Board that also includes an amendment to #7 relating to membership makeup, that being three additional words: 7) “Consumers or their” representatives of various aging and disability groups being served. She also noted it as an advisory committee to the Health & Human Services Board. Motion carried unanimously; Meyer and Richmond excused.
RESOLUTION RE AUTHORIZATION TO TRANSFER FUNDS FORM HEALTH DEPARTMENT’S RESERVED FUND BALANCE TO BE USED FOR INCREASE IN STAFF TIME, CONTRACTED SERVICES, AND EQUIPMENT FOR PUBLIC HEALTH PREPAREDNESS PROGRAMS
MOTION by Hampson/Johnson to approve the resolution. Motion carried unanimously; Meyer and Richmond excused.
RESOLUTION RE ELECTED OFFICIALS SALARIES FOR NEXT TERM
Steve O’Malley noted the three elected positions of County Clerk, County Treasurer and Register of Deeds will have their first term of four (4) years. Robert Taunt distributed comparable internal information on all 5 elected positions, including the Clerk of Courts and Sheriff which had received 3% for 2009 and 2010. Marion Naegle noted that she distributed a letter at Monday night’s County Board Planning meeting. MOTION by Spiker/Johnson to approve the resolution as presented which is 3% increase for each of the four years 2009, 2010, 2011, and 2012 for the County Clerk, County Treasurer and Register of Deeds. Discussion followed. MOTION by Rauk/Burke to amend the motion to include an additional 2% (total 5%) for the County Clerk effective 2009, and 3% for each of the remaining 3 years. Motion on the amendment carried on a 6 to 1 vote; Spiker- no; Meyer and Richmond excused. Original motion as amended carried on a 6 to 1 vote; Spiker- no; Meyer and Richmond excused.
RESOLUTION RE ADOPTION OF CONTRACT FOR DEPUTY SHERIFF’S UNION
Robert Taunt reviewed. A revised handout included a revised resolution that had financial information in the fiscal note, plus a revised Deputy Sheriff’s Association, WPPA Tentative Agreements dated April 17, 2008. Miscellaneous questions and discussion. MOTION by Burke/Rauk to approve the resolution for the adoption of the contract for Deputy Sheriff’s Union for 2007 and 2008. Supervisor Spiker questioned how and on what an agreement was reached between Mediation and before going to Arbitration. General agreement to have Personnel Dept. share a checklist as to what was agreed upon (added or deleted) on future adoption of union contracts. Motion carried unanimously; Meyer and Richmond excused.
At this time Board Chairman Doyle noted the County Administrator, Finance Director and Corporation Counsel should be initialing these as “approved” as settlement of union contracts is not policy. After some discussion, general agreement to change the format for the required initials – changing them to Recommend, Not Recommend, Reviewed Only.
BUDGET PROCESS OVERVIEW
Steve O’Malley reviewed. Already having meetings at the department level to set the stage. Finance and Personnel are finalizing the required forms. Plan to hold first significant discussion with the County Board at the August Planning meeting. Board Chairman Doyle noted budget format changes as suggested by Supervisors Johnson and Spiker, but not sure what they were. Staff will research past minutes to determine what those suggested changes were. Supervisor Johnson also suggested the sharing of choices or options, including price tag information – more information in the narrative column.
RESOLUTION RE DIRECTION TO THE COUNTY ADMINISTRATOR ON THE 2009 ANNUAL BUDGET
MOTION by Burke/Plesha to approve the resolution. Supervisor Spiker noted the $500,000 state limit on the County’s 2009 operating tax levy, and suggested showing where the extra dollars are coming from to cover salary and benefit increases, etc. Motion carried unanimously; Meyer and Richmond excused.
UPDATE ON NON-UNION EMPLOYEE POSITION CLASSIFICATION REVIEW PROCESS
Steve O’Malley noted the changes to the “Non-union Employee Position Classification Review Process”, those being:
· At the discretion of the County Administrator for position vacancies that create opportunities for realignment of duties.
· The Review Team shall consist of the Administrator’s Management Team and two department heads or management staff. (Removed the requirement of County Board Member.)
MOTION by Burke/Johnson to approve, as presented, the non-union employee position classification review process. Motion carried unanimously; Meyer and Richmond excused. Supervisor Spiker suggested the use of outside human resource staff, if it would be helpful.
FUTURE AGENDA ITEMS
None presented.
ADJOURNMENT
MOTION by Johnson/Burke to adjourn the meeting. Motion carried unanimously; Meyer and Richmond excused. The meeting adjourned at 5:19 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder