EXECUTIVE COMMITTEE
Wednesday, April 9, 2008
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Steve Doyle, George Hammes, Tara Johnson, Vicki Burke, Charles Spiker, Roger Plesha, Ralph Geary
MEMBERS EXCUSED: Don Meyer, Jim Ehrsam
MEMBERS ABSENT: None
STAFF & GUESTS: Steve O’Malley, Gary Ingvalson, Marion Naegle, Bill Shepherd, Bob Taunt, John Parshall, Charlie Handy, Cheryl McBride, Bryan Jostad, Jeff Bluske, Vicki Twinde Javner, Reid Magney, Cheryl Stephen
CALL TO ORDER/ROLL CALL
Board Chair Steve Doyle called the meeting to order at 4:02 p.m.
APPROVAL OF MINUTES
MOTION by Spiker/Hammes to approve minutes of March 12, 2008. Motion carried unanimously; Meyer and Ehrsam excused.
CONSENT AGENDA
Gary Ingvalson noted two account transfer requests by the Information Technology Department need to be removed from the Account Transfer list as they pertain to #7 on the agenda which also needs to be removed, that being the Quote/Bid Form for Purchase of IBM i5 Server. MOTION by Plesha/Hammes to accept the following Consent Agenda items, excluding the account transfer for IT Dept., as well as removing #7 from the agenda:
Motion carried unanimously; Meyer and Ehrsam excused.
PUBLIC COMMENT
None requested.
REQUEST TO HIRE AN INTERN FOR HISTORIC SITES PRESERVATION COMMISSION
Steve O’Malley reviewed noting this was referred from last month’s meeting in order to get more information. He noted reasons why before this committee; the commission is not a county department and cannot approve the hiring of an intern or an employee; currently 22 interns in the county system of which none are paid. If approved by the committee, staff recommends a one-time payment upon completion of work. Vicki Twinde Javner, as chairperson of the Historic Sites Preservation Commission, addressed the committee. She noted this came about at the request of Supervisor Gillett who suggested $500 be added to the commission’s 2008 budget in order to prepare historic site nominations for those that are pending, as well as take updated photos; the plan was to have a recent graduate student from UW-La Crosse, with work experience in archaeology, to do this work. In discussing with Finance and Personnel Dept. staff, it was determined that the person needed to be an LTE versus one-time stipend. Questions and answers followed. Supervisor Plesha expressed concern of setting precedence of paying interns. Chairman Doyle suggested finding student(s) capable of doing the work in exchange for school credits. Vicki said she could try to find a student or students from the History or Archaeology Departments. MOTION by Johnson/Geary to hold over in order to give more time to search for an unpaid intern. Motion carried on 4 to 3 vote: Spiker-no, Hammes-no, Burke-no; Meyer and Ehrsam excused.
GRANT RE TRACS/OWI TRACKING PROJECT IMPLEMENTATION OR EXPANSION
Gary Ingvalson reviewed. This grant will enable law enforcement agencies and courts to send electronic records to the State of Wisconsin as soon as possible, as well as same information can be shared between the County departments, such as the Sheriff, District Attorney and Clerk of Courts. The $25,000 grant will purchase most of the needed equipment (laptops, printer, mounts) for most, if not all, of the 5 patrol cars. MOTION by Plesha/Hammes to accept the 2008 Wisconsin TraCS Implementation/Expanded Use grant in amount of $25,000. Motion carried unanimously; Meyer and Ehrsam excused.
QUOTE/BID FORM FOR PURCHASE OF IBM I5 SERVER
Removed from the agenda by previous motion under Consent Agenda.
APPROVAL TO ACCESS STATE OF WISCONSIN CONTRACT FOR WIRELESS VOICE AND DATA SERVICE
Bryan Jostad reviewed as well as distributed additional information entitled, “Summary of County wireless voice and data.” The County currently contracts with US Cellular for wireless voice and data service with the contract expiring on November 1, 2008. The State recently entered into contract with US Cellular for same services; and this contract allows other local governments to take advantage of the same contractual terms. This new state contract wireless voice and data service plan is less costly, plus US Cellular has provided the County with excellent service, support and equipment since 2002. Miscellaneous questions, some relating to land lines, cell phones, BlackBerrys, and current County policy relating to their usage. MOTION by Burke/Geary to approve accessing the State of Wisconsin Contract for wireless voice and data service with US Cellular. Motion carried unanimously; Meyer and Ehrsam excused.
RESOLUTION RE AUTHORIZATION TO TRANSFER FUNDS FOR THE REGISTER OF DEEDS IMAGING PROJECT
MOTION by Hammes/Plesha to approve the resolution that approves the imaging proposal from US Imaging in amount of $52,936 to be paid from the Special Land Record Assessment Undesignated Fund Balance. Cheryl McBride was available to answer questions, noting the Register of Deeds Office receives about $3,000 in revenue on monthly basis for the sale of real estate images/documents, so need to have good and accurate images; the plan is to contract with a well known vendor to re-image the last 29 years of real estate records. Supervisor Spiker noted his concern that it was not included in the 2008 budget. Motion carried unanimously; Meyer and Ehrsam excused.
RESOLUTION RE AUTHORIZATION TO PURCHASE AERIAL PHOTOGRAPHY IMAGES
MOTION by Hammes/Johnson to approve the resolution which authorizes the purchase of DVDs to provide Geographic Information System images for all of La Crosse County at a cost not to exceed $7,400 and to be paid from the Special land Record Assessment Undesignated Fund Balance. Charlie Handy reviewed the need for this purchase noting the DVDs will improve the efficient delivery of GIS images in higher resolutions, plus generate revenue. Motion carried unanimously; Meyer and Ehrsam excused.
RESOLUTION RE AUTHORIZATION TO SELL LA CROSSE COUNTY/ECONOMIC DEVELOPMENT FUND, INC., PROPERTY TO MARSHVIEW PROPERTIES, LLC
Charlie reviewed, using a large aerial photo of the Lakeview Business Park. Of the total 15 acres that a developer has offered to purchase, 3.55 acres is County owned land; this land is located in Phase 2 of the Lakeview Business Park. In a resolution that was approved in 2007, the Economic Development Fund was authorized as the acting agent on behalf of the County to negotiate developer's agreements. As per state statute, the sale of this land needs to be approved specifically by the County Board. MOTION by Burke/Plesha to approve the resolution which authorizes the sale of 15 acres to Marshview Properties, LLC, in amount of $375,000 as well as repaying the County in amount of $80,907, based on previously approved resolutions and less a portion of associated closing costs. Motion carried unanimously; Meyer and Ehrsam excused.
CLOSED SESSION (4:41 p.m.)
MOTION by Johnson/Spiker to enter into closed session pursuant to s. 19.85(1)(e) Wis. Stats., for purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified business whenever competitive or bargaining reasons require a closes session, to wit: formulate strategies for negotiation of labor agreements for 2009 and beyond with La Crosse County collective bargaining units. Motion carried unanimously; Meyer and Ehrsam excused. No action taken in closed session.
OPEN SESSION (4:52 p.m.)
MOTION by Hammes/Johnson to reconvene to open session. Motion carried unanimously; Meyer and Ehrsam excused.
RESOLUTION RE APPROVAL OF 2008, 2009, 2010 HIGHWAY UNION CONTRACT
Bob Taunt reviewed the resolution and the details of the proposed union settlement with the Highway Union. MOTION by Hammes/Geary to approve the resolution, including an additional sentence that shows the number of Highway Union employees. Discussion on the CDL policy as noted in section 11.06 of the contract. Motion carried unanimously; Meyer and Ehrsam excused.
NEW FORMAT FOR RESOLUTIONS
Steve O’Malley reviewed. Based on some recent contentious resolutions, staff thought it would be beneficial to add another line for Corp. Counsel’s initials, in addition to those of the County Administrator and Finance Director. Plus a suggestion to add a third column for “not applicable”, in addition to approved and not approved. After some discussion, general agreement to add a third column for “Reviewed By.” Steve O’Malley noted a forthcoming ordinance change to add additional drafters of resolutions, those being the Deputy County Administrators.
FUTURE AGENDA ITEMS
None presented. At this time, Chairman Doyle extended best wishes to Supervisor Hammes.
ADJOURNMENT
MOTION by Hammes/Geary to adjourn the meeting. Motion carried unanimously; Meyer and Ehrsam excused. The meeting adjourned at 5:17 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder