EXECUTIVE COMMITTEE

Wednesday, March 12, 2008

Administrative Center – Room 3220

4:00 p.m.

MEMBERS PRESENT:  Steve Doyle, George Hammes, Tara Johnson, Vicki Burke, Charles Spiker, Roger Plesha, Ralph Geary, Jim Ehrsam

MEMBERS EXCUSED:  Don Meyer         

MEMBERS ABSENT:  None 

STAFF & GUESTS:  Steve O’Malley, Gary Ingvalson, Marion Naegle, Bill Shepherd, Bob Taunt, Brian Fukuda, Charlie Handy, Jill Billings, Cheryl Stephen

CALL TO ORDER/ROLL CALL

Board Chair Steve Doyle called the meeting to order at 4:01 p.m. 

APPROVAL OF MINUTES

MOTION by Ehrsam/Geary to approve minutes of February 13, 2008.  Motion carried unanimously; Meyer excused.         

CONSENT AGENDA

MOTION by Plesha/Hammes to accept the following Consent Agenda items:

• January 2008 Investment Report (County Treasurer)
• March 2008 Account Transfers/Adjustments (Finance Dept.)
• Check Requisitions – none presented

Motion carried unanimously; Meyer excused.

PUBLIC COMMENT

None requested.

DISCUSSION REGARDING REQUEST TO HIRE AN INTERN FOR HISTORIC SITES PRESERVATION COMMISSION

Steve O’Malley noted the request came from the County Historic Sites Preservation Commission which is not a governing committee of the County Board; there is $500 in their 2008 budget for an intern and they are asking to fill that position; there was no specific authorization to do that or place such person on county payroll; generally, interns are not paid; staff thought the Executive Committee should review.  Discussion followed.  Supervisor Plesha said if interns are not paid, why this one, and is this setting precedence.  Bob Taunt suggested doing as a stipend; some interns are paid and some are not; the commission is suggesting $8.00/hour and the same person may do extra work free, but Bob said this cannot be allowed due to liability reasons.  Question asked if they sought unpaid intern.  Answer unknown.

MOTION by Geary/Ehrsam to hold over for 30 days for further review.  Supervisor Plesha asked what the intern will be doing for the commission.  Bob was not sure and thought the work related to recordkeeping.  For next month’s meeting, Supervisor Johnson requested comparable information on how other departments acquire interns, paid or unpaid, pay status, etc.  Motion carried on 6 to 2 vote; Burke-no, Hammes-no, Meyer excused.  Also discussion and suggestion to remove the word “discussion” from future agenda items when action is expected to be taken.

LAKEVIEW BUSINESS PARK TIF STATUS REPORT

Brian Fukuda reviewed.  A 7-page report was sent with the agenda that included economic feasibility analysis tables for TIF #1; tables included:  1) proposed project costs, public works & improvements, 2) projected development and development value assumptions, 3) projected tax increments 2008-2022, 4) guaranteed increments, and 5) proposed debt retirement schedule 2008-2022.  In summary, expenses were lower than projected for 2006 and 2007; the mil rate for the Village of West Salem has decreased based on comprehensive reassessments and assessment values are higher than estimated.  Relating to manufacturing assessments which are done by the State, the local assessor and county staff are providing information to the State assessor relating to land and improvement values in the area and the need for corrections.

Discussion followed.  Noted all of the industrial acreage is in the TIF.  Also noted no infrastructure is done until there is signed developer’s agreement. 

CLOSED SESSION (4:29 p.m.)

MOTION by Hammes/Ehrsam to enter into closed session pursuant to s. 19.85(1)(c) Wis. Stats., to consider compensation or performance evaluation data of a public employee over which the governmental body has jurisdiction or exercises responsibility, to wit:  County Administrator’s evaluation results; and pursuant to s. 19.85(1)(g) Wis. Stats., conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved, to wit:  claim of Jeremiah J. Shefelbine.  Motion carried unanimously; Meyer excused.  No action taken in closed session.

OPEN SESSION (4:48 p.m.)

MOTION by Hammes/Spiker to reconvene to open session.  Motion carried unanimously; Meyer excused. 

RESOLUTION RE CLAIM OF JEREMIAH J. SHEFELBINE

MOTION by Hammes/Geary to approve the resolution which denies the claim of Jeremiah J. Shefelbine.  Motion carried unanimously; Meyer excused.  

ADJOURNMENT

MOTION by Hammes/Spiker to adjourn the meeting.  Motion carried unanimously; Meyer excused.  The meeting adjourned at 4:52 p.m.

Disclaimer:  The above minutes may be approved, amended or corrected at the next committee meeting.

Cheryl Stephen, Recorder