EXECUTIVE COMMITTEE

Wednesday, January 9, 2008

Administrative Center – Room 3220

4:00 p.m.

MEMBERS PRESENT:  Steve Doyle, George Hammes, Tara Johnson, Vicki Burke, Charles Spiker, Ralph Geary, Roger Plesha, Don Meyer

MEMBERS EXCUSED:  Jim Ehrsam       

MEMBERS ABSENT:  None 

STAFF & GUESTS:  Steve O’Malley, Gary Ingvalson, Marion Naegle, Bill Shepherd, Bob Taunt, Jim Speropulos, Bryan Jostad, Ray Ebert, Sharon Hampson, Central H.S. students, Cheryl Stephen

CALL TO ORDER/ROLL CALL

Board Chair Steve Doyle called the meeting to order at 4:00 p.m. 

APPROVAL OF MINUTES

MOTION by Spiker/Meyer to approve minutes of December 12, 2007.  Motion carried unanimously; Ehrsam excused.         

CONSENT AGENDA

MOTION by Plesha/Hammes to accept the following Consent Agenda items:

• November 2007 Investment Report (County Treasurer)
• January 2008 Account Transfers/Adjustments and Fiscal Year 2007 Account Transfers/Adjustments (Finance Dept.)
• Check Requisitions – none presented

Motion carried unanimously; Ehrsam excused.

PUBLIC COMMENT

None requested.

GRANT REGARDING CONNECTING HMONG ELDERS TO THE COMMUNITY & AGING SERVICES

MOTION by Plesha/Meyer to accept the AgeAdvantage grant in amount of $22,776 that will be used for outreach and services for the elder Hmong population.  Motion carried unanimously; Ehrsam excused.

RESOLUTION RE PLEDGE OF FUTURE COUNTY FINANCIAL SUPPORT OF UW-LA CROSSE STADIUM PROJECT

MOTION by Spiker/Johnson to approve the resolution.  Resolution states that the 2006-2008 County Board supports the project and encourages future county boards to include $25,000 each year from sales tax revenue through 2017 budget.  Motion carried unanimously; Ehrsam excused. 

RESOLUTION RE APPROVAL OF INTERGOVERNMENTAL CHARTER – CONTRACT

Bill Shepherd reviewed.  This is the authorizing document that each of member counties will approve.  The new corporation will be called the Mississippi Valley Health Services, Inc.; La Crosse County will be leasing a portion of Lakeview facility to the corporation – approximately 80+% of the physical space.  The first meeting of the corporation is January 23^rd.  There will be challenges, one being the MCO and the affects on the operation.  Miscellaneous questions.  The resident rate, in addition to the Medicaid reimbursement for 2008, is $39.35 per day (base rate) plus additional charges for additional services.  Fiscal note of $250,000 revenue was the amount used during 2008 budget preparation; at that time, this collaborative effort was unknown so a lower revenue figure was used.  MOTION by Hammes/Burke to approve the resolution.  Noted the attorney for the Corporation will be Andrew Phillips; could not be a Corporation Counsel of the member counties.  Motion carried unanimously; Ehrsam excused.

RESOLUTION RE AUTHORIZATION TO AMEND CONTRACT WITH POTTER LAWSON/RIVER ARCHITECTS FOR LAW ENFORCEMENT CENTER (LEC) ADDITION PROJECT

Gary Ingvalson reviewed, noting the scope of work has changed causing additional work for the architects.  Changes as follows:

·         Original cost in RFP for new addition was $11 million; now at $23 million, plus phased expansion

·         Original RFP estimated up to 100,000 sq. ft; now at 155,000+ sq. ft.

·         Project included some of the Carey Group recommendations

·         LEED consideration

·         Cost for phase 1 fixed fee was approved at $126,000; architects requested $192,000 due to expanded scope, and staff negotiated that figure down to $135,000.

Question asked if Construction Manager will have additional cost.  Noted that Market & Johnson has indicated the on-site superintendent will be on site longer than first estimated; original project timeframe was at 18 months and now estimated at 24-27 months.  MOTION by Burke/Meyer to approve the resolution.  Motion carried unanimously; Ehrsam excused.     

ANNUAL REPORT MEMO ON NON-UNION RECLASSIFICATIONS APPROVED IN 2007

Steve O’Malley noted this as a yearly report as part of his administrative process.  Personnel Dept. coordinates the requests and provides needed information, and a committee of two department heads and one County Board member reviewed the requests and made recommendations, as well as final review by the County Administrator.  Informational.

ANY DIRECTION FROM COMMITTEE RE SPECIAL MEETING RELATING TO TOP LEVEL EMPLOYEE COMPENSATION AND RETENTION

Date of the special Executive Committee meeting to discuss this matter is planned for Thursday, January 17^th at 4:00 p.m.  Committee members offered the following suggestions for information as needed prior to or during the meeting:

• How handled by other counties or entities

·         List of positions being considered

·         Comparable county information including salary comparables

·         Leadership structure of the comparable counties, including size of county board

·         Number of employees that they supervise

·         Dept. budget figure and number of employees supervised

FUTURE AGENDA ITEMS

• Supervisor Geary requested an update on Park Plaza.

• Reconsideration of Chapter 3, excluding the proposed language relating to department heads over  age of 50 converting up to 10 days of vacation to deferred compensation.

NEXT MEETING

Special meeting on Thursday, January 17, 2008, at 4:00 p.m. and regular monthly meeting on Wednesday, February 13, 2008, at 4:00 p.m.

ADJOURNMENT

MOTION by Hammes/Burke to adjourn the meeting.  Motion carried unanimously; Ehrsam excused.  The meeting adjourned at 4:40 p.m.

Disclaimer:  The above minutes may be approved, amended or corrected at the next committee meeting.

Cheryl Stephen, Recorder