WINDING RIVERS LIBRARY SYSTEM
BOARD OF TRUSTEES
MINUTES OF THE MEETING HELD JANUARY 23, 2008

PRESENT: Judy Bouffleur, David Brommerich, Loren Caulum, Karen
Dahl, Louise Donohue, Fred Goettl, Charles Jensen, Clara Johnson,
Frank Nicosia, Vern Olson, Gina Rae, Tom Rauk, Jane Walczak.

EXCUSED: George Brandt, Wayne Gates, Carol Grogan, Mary E. Larson,
Nancy Lerum.

ABSENT:

STAFF & GUESTS: Charles Clemence, Randy Dagnon, David Polodna,
Marcia Sarnowski.

1. Call to Order: The meeting was called to order by Vice President
Caulum at 6:30 pm.

2. Roll Call: Roll call was taken as indicated above. The board
welcomed Louise Donohue, the new trustee for La Crosse County.

3. Approval of Minutes: Motion by Frank Nicosia, seconded by Vern
Olson, to approve the minutes of the November 28, 2007 meeting as
presented. Carried.

4. Reports

4.1 Approval of Bills & Budget Update: Polodna presented the
bills. He reviewed those expenditures that related to WRLSWEB
operations. Motion by Fred Goettl, seconded by Gina Rae, to
approve the bills. Carried. Polodna summarized the significant
differences between projected and actual revenues and expenditures
for 2007; discussion followed. Motion by Tom Rauk, seconded by
Vern Olson, to accept the budget report as presented. Carried.


4.2 Nominating Committee Report: The written committee report was
reviewed and the proposed slate of candidates was noted: George
Brandt for President, Loren Caulum for Vice President, Mary E.
Larson for Secretary/Treasurer. After a brief discussion about
procedures, motion by David Brommerich to nominate George Brandt
for president. Other nominations were called for; none were
received. Motion by David Brommerich, seconded by Frank Nicosia,
to cast a unanimous ballot for George Brandt. Carried. Motion by
David Brommerich to nominate Loren Caulum for vice president.
Other nominations were called for; none were received. Motion by
David Brommerich, seconded by Charles Jensen, to cast a unanimous
ballot for Loren Caulum. Carried. Motion by David Brommerich to
nominate Mary Larson for secretary/treasurer. Other nominations
were called for; none were received. Motion by David Brommerich,
seconded by Jane Walczak, to cast a unanimous ballot for Mary
Larson. Carried.

4.3 Director's Report: Polodna notified the board that Sharon
Hampson had resigned her position on the WRLS board; while we are
sad to lose Sharon, her resignation allowed Tom Rauk to continue on
the WRLS board as the county supervisor from La Crosse County.
Polodna briefly reviewed the library comparison chart which had
been provided in the packet, noting that his intention in providing
it was to offer an objective look at the availability of eligible
and capable candidates for library director positions and what is
actually required in a real situation in the WRLS area. Polodna
concluded his report by introducing the written summary of LSTA
grants awarded to WRLS for 2008 implementation.

4.4 Public Comments or Topics for Discussion at Future Meetings:
None.

5. Unfinished Business

5.1 Professional Membership Support/2008 Budget Revision: The two
parts of the agenda item were presented and discussion followed.
Jane Walczak wondered if this kind of professional support was
typical among library systems and Polodna said it was. Motion by
Fred Goettl, seconded by Judy Bouffleur, to increase the
professional membership support to a maximum of $135 per year per
level III and IV employees. Carried. Polodna asked to include an
additional adjustment to the budget distributed in the packet:
increase the contract line by $1,500 to cover the annual license
for Webex, which allows the WRLS technician to make adjustments to
member library computers remotely. Motion by Tom Rauk, seconded by
David Brommerich, to approve and adopt the 2008 budget with the
additional dollars for Webex. Carried.

5.2 Location for July and September 2008 Meeting: Polodna asked
the board for their preferences in regard to finding a new
location for these two meeting: did they want to stay in or near La
Crosse, or visit libraries in other parts of the region.
Discussion followed with interest expressed in both possibilities.
Gina Rae noted that these were months when travel should be easier,
so it might be a good opportunity to visit another part of the
region. David Brommerich asked if the board could receive tours of
the libraries in which the meeting was held. Polodna said he would
bring to the March meeting four suggestions for other places to
meet, two near La Crosse and two further away.

6. New Business

6.1 Revision of WRLS Policy A.110: After an introduction to the
policy, discussion followed about how it was implemented and how
many staff were on each level and on which steps. Motion by Fred
Goettl, seconded by Tom Rauk, to adopt the policy revisions as
presented. Carried.

6.2 Personnel Committee Appointments for 2008: Polodna stated that
George Brandt, Loren Caulum, and he had discussed how to proceed
with this agenda item since the appointments were the authority of
the president. It was decided that volunteers would be solicited
and that if none came forward, George Brandt would appoint at the
March meeting. After discussion and an explanation of what would
be expected of committee members, Karen Dahl, Tom Rauk, and Jane
Walczak volunteered to be on the committee. Since the board
president was not in attendance, motion by David Brommerich,
seconded by Gina Rae, to accept the volunteers as the 2008 WRLS
personnel committee. Carried.

6.3 2007 Annual Report: The report was distributed and reviewed,
and questions and comments were received. Two errors were noted in
the attachments. Motion by David Brommerich, seconded by Karen
Dahl, to approve the report with the two corrections, and authorize
Vice President Caulum and Director Polodna to sign the document and
submit it to DPI. Carried.

6.4 Next Meeting Date: The next meeting is scheduled for 6:30 pm
on March 26, 2008.

7. Adjournment: Vice President Caulum adjourned the meeting at 8:00 pm.

Respectfully submitted,

David Polodna, Recorder