September 3, 2008
La Crosse County HHS Bldg, 300 4th St N., La Crosse WI 54601
9:00 A.M.
|
MEMBERS PRESENT: |
Sharon Nelson (Monroe County HD), Carol Rollins, (Ho-Chunk Nation), Chris Hovell (Jackson County HHS), Bob Ritger (WI Hospital Emergency Preparedness Program), James Glasser (La Crosse Co. HHS Board) Christine Berth (Trempealeau County HD) and Doug Mormann (La Crosse County HD) |
|
MEMBERS ABSENT: |
Jennifer Rombalski (Buffalo County HHS), |
|
STAFF PRESENT |
Al Graewin, Derek Moore, Brenda Hanson, Diane Panzer |
|
OTHERS PRESENT: |
Lieske Giese (DOH Regional Office), Dick Matushek (Franciscan Skemp), Keith Butler (La Crosse County EM), Marilyn Michels (Gundersen-Lutheran), Lois Ristow (WEM), Jenny Manderfeld, Laura Runchey (La Crosse County Student Interns) |
The meeting was called to order at 9:05 a.m. and introductions were made.
Motion by Doug Mormann/Sharon Nelson to approve the meeting minutes of August 6, 2008. MOTION passed unanimously.
Al introduced the revised “Form Q”. This form was designed to document CDC performance measures 2, 3 and 4 and can be used as a general intake form. Sharon and Chris indicated that they are both using. Members are to forward the completed forms to Diane. Brenda walked members through the facilitator packet that will be used during the September 11, 2008 exercise. Members were instructed to bring the packet to the exercise. These packets will be turned in at the conclusion of the exercise. A recorder can be assigned ahead of time so they can review packet. The exercise will focus on on-site management, medicine distribution, emergency responder safety and communication.
Performance based contracts are in GAC. Public Health Preparedness should be ready soon. Members will need to decide where the $9,000 reduction in the Consortium budget will come from. The September budget summary was reviewed. All communications equipment has been purchased. Service plans for the satellite phones need to be set up soon. Members reported that Motorola has been very slow in responding to setting up the equipment. Al will follow up with Motorola. The group discussed the concurrence letter from Diane Christen regarding the carry forward. The 2002-2007 carry forward was not recognized because it was performance based contracting. The 2008 CARS reporting does not allow carry forward. Lieske reminded members to be sure to submit their expenses to CARS. Lieske will forward information to each member regarding what they have spent to date. Northern Lights and Western Region Consortiums are in the process of restructuring. Lieske will work to arrange a meeting time for Consortium staff, Region staff, fiscal agents and member agency representative in the Western Region to start the restructuring process. It was suggested that Carol be included in these discussions to represent Ho-Chunk as well as our member agencies. Hospital representation is important in these discussions also. A fiscal agent will need to be identified by March 2009. Kate Konkel will be working on restructure transition. The challenge of working in a large region was discussed, as well as coordinating with overlapping Hospital and Emergency Management regional boundaries. The need to discuss the anti-viral plan at the leadership group was expressed.
Bob reported that decon training has been funded. They are working on the 96 hours of potable water objective. Each region will need to identify 3 facilities to sign up for TSP (telecommunication services prioritization). Local phone companies are not aware of TSP and they are unsure how to implement. A second exercise with northern Illinois and southeast Wisconsin is planned for early October involving the evacuation of Chicago. Ventilator purchases have been completed and capacity has increased by 40%. They plan to expand the burns training program this year. A materials management expert panel is looking at materials to be stockpiled statewide. A distributor is willing to stockpile and rotate produce for a management fee. Ambulance radios will be upgraded with funding from WHEPP. Work is underway for Preparedness 101 training for long term care facilities. The patient tracking training is on hold at the moment. Jump Start was received well in the pilot.
EPIDEMIOLOGIST REPORT
Derek has been looking into the cost of various web lines that could be used for meetings. Jen’s e-mail regarding anti-virals and border issues was shared. Residents from Minnesota will not be turned away from Wisconsin clinics. They are checking to see if Minnesota will accept Wisconsin patients. It was noted that Minnesota and Iowa have spent a lot of money on anti-virals and Wisconsin has not. Derek thanked those for attend the August Communicable Disease Coalition meeting. The statistics are posted on the Consortium website.
Chris Hovell expressed concern that clinics are not being included in preparedness activities. Lieske stated that regional staff cannot be used in local ICS structure. A meeting of epidemiologists statewide occurred. An Epidemiologist Conference is scheduled on October 2-3 in the Dells. Rick Heffernan is organizing this event. Regional office will hire a ˝ time position for public health preparedness. Marilyn reported Gundersen-Lutheran will arrange an anti-viral planning meeting with infection control and institution directions. She is also concerned about the lack of personal protective equipment. WHEPP has purchased two PAPRs per clinic. Keith announced the Wisconsin Emergency Management Association Conference is scheduled for October 29th in Madison. The theme is power outages relating to hospitals and government. Public Information Officer training will also be occurring October 27-28 through Wisconsin Emergency Management and is free. Lois reported that the Wisconsin Emergency Management fiscal year ends September 30th and there is a lot of work left to do. She also reported that a recovery exercise will be required in 2009. The resource database will be expanded. Dan Schreiner will be filling in 10 hours per week in Buffalo County due to Steve’s deployment. Lois does not believe that the Emergency Support Functions will be updated this year. Doug discussed the upcoming Logistics Health conference and will forward any questions to Dr. Gerberding for those not able to attend. Christe reported that Dan will release the Badger Mining after action report soon.
Next meeting date is October 1, 2008. Motion by Chris Hovell/Bob Ritger to adjourn. MOTION passed unanimously.
The above minutes may be approved, amended, or corrected at the next Committee meeting.
Diane Panzer, Recorder