MEETING AGENDA

MEETING:  WCC Steering Subcommittee

PURPOSE:  Planning

Meeting   Date

Location

Start Time

End Time

Call-In #

6/11/08

La Crosse County Care Management Organization (Vernon Room)  –

1407 Saint Andrew St.,

La Crosse

9 AM

12 N

Facilitator/Lead

Materials/Preparation Required

Gene Phillips

Members/Attendance (x = present; italics = alternate)

Todd Bowen x

Carroll Carlson x

Pamela Eitland

Kathy Gauger x

Melissa Gilbert x

Jerry Huber

Liz Janke

Jeff McIntyre x

Gene Phillips x

Dean Ruppert x

Ron Schmidt x

Jane Schmitz x

Brent Shoup

Paula Stansbury x

 Phil Wicktor

Others Present

Maryellen Paudler

Bev Monahan

Items/Actions to Be Discussed

Time Line

Outcome/Notes

Welcome

-          Review minutes

-          Jackson taking notes

9 – 9:05 AM

Gene called the meeting to order at 9:08 AM, and minutes from the previous meeting were approved.

Public Comment Period

9:05 – 9:15 AM

No public comment was provided.

MCO/County MOUs

-          Main Text (Follow-up)

-          Addendums

o        Case Record Transfers

o        HIPAA Business Agreement

9:15 – 10 AM

MCO legal counsel is still reviewing the main MOU text and drafting a HIPAA Business Associate Agreement.

Maryellen presented Addendum G relating to the transfer of county waiver consumer info to the Western Wisconsin Cares MCO.  She will update this with recommended changes from the subcommittee and e-mail a revised version to members.

County/MCO Transition Process and Timelines

10 – 11 AM

Maryellen distributed and reviewed the Waiver County Pre-WWC Enrollment Tasks and Timeline Work Plan.  Suggestions included:

-          ADRC review of wait list client MA eligibility four months prior to the start of wait list enrollment;

-          referral to Economic Support eligibility determination one to two months prior to anticipated enrollment of wait list clients who are not already MA eligible; and

-          discussion between the MCO and counties regarding unusual or potentially problematic cases (e.g. ICF-MR relocations) four months prior to enrollment.

Recommendations will be incorporated into a revised document and redistributed via e-mail.

Personnel Update

-          Contract Status

-          Transition Agreement

o         MCO/County Benefit Liability

-          Section 125 Accounts

-          Hiring Process

11 – 11:45 AM

Bev Monahan presented an update as to the status of the ongoing union negotiations.  The sides have narrowed the focus to wages, insurance and the transition document.  Bev feels confident there will be a contract in place by July.

Bev also distributed draft versions of the Transition Agreement.  She still needs lists of affected employees from some of the counties. These should include clerical positions that are impacted by the transition so that these individuals may be considered for openings within the MCO.

Transportation Workgroup

-          Review Participant List

-          Status Report

11:45 – 11:55 AM

Melissa presented information on the formation of a workgroup to explore joint contracting between the MCO and counties for transportation services.  A roster of proposed workgroup members  was distributed for review, and a suggestion was made to include representatives from sheltered workgroups that offer transportation services.  Melissa will work with MCO provider network staff to set up an initial meeting of the workgroup.

Wrap-Up

11:55 AM – 12 N

The next meeting is scheduled for July 9.

Action Items

Resource

Action

Due Date

Maryellen

Email updated versions of Addendum G and the county work plan.

1-2 weeks

Melissa

Draft letters to send to waiver and wait list clients for review by MCO and ADRCs prior to submission to State for approval.

By next meeting

Melissa

Seek information on State resources for providing Option Counseling training for county staff.

By next meeting

Melissa

E-mail website link to transition spreadsheets.

By next meeting