LAW ENFORCEMENT CENTER CONSTRUCTION COMMITTEE

 

Tuesday, July 8, 2008

Administrative Center – Room 3220

4:00 p.m.

 

MEMBERS PRESENT:  Vicki Burke, Sharon Hampson, Jim Berns, Ray Ebert, Ann Fisher, Maureen Freedland, Beverly Mach, John Medinger, Tom Rauk, Joe Veenstra      

MEMBERS EXCUSED:  None          

MEMBERS ABSENT:  Robert Erickson

STAFF & GUESTS:  Steve O’Malley, Jim Speropulos, Gary Ingvalson, Paul Brummond, Mary Kaiser, Val Schute, Kevin Anderson, Don Carlson, Mike Seichter, Tyler Schultz, Doris Daggett, Jane Klekamp, Jerry Severson, Mary Powell, James Poehling, Bev Heebsh, Cheryl Stephen

 

CALL TO ORDER

Committee Chair Vicki Burke called the meeting to order at 4:01 p.m. 

 

PUBLIC COMMENT

None requested.    

 

APPROVAL OF MINUTES

MOTION by Fisher/Rauk to approve meeting minutes of May 20, 2008.  Motion carried unanimously; Erickson absent.

 

BID TIMING & OVERALL PHASING SCHEDULE

Mike Seichter and Don Carlson, Construction Managers (CM), distributed bid timing and phasing schedule information relating to the garage/utility island and the LEC addition/renovation.  Overview as follows:

·           The construction of the garage/utility island will start on June 30th with anticipated completion on October 31st.

·           LEC addition/renovation bidding will open on August 19th with bids due back on September 19; anticipate County Board approval on October 6th.

·           The LEC addition/renovation shown in 5 phases, including approximate start/end dates:

ü       Construction will start on about October 15th which includes site prep, foundations, steel erection, building enclosure, interior build out, punchlist and substantial completion date of March 2010.

ü       LEC front entrance will start January 2010 with completion at end of April 2010.

ü       2nd floor housing will start April 2009 with completion date of July 2009.

ü       Ground floor renovation will start April 2010 with completion date of October 2010.

ü       Probation & Parole (12,000 sq. ft.) start on January 2009 with completion date of May 2009, though this proposal has not been finalized between the State and the County.

 

ALTERNATE BID LIST

Paul Brummond, Potter Lawson Architects, noted the alternate bids as approved by County Board resolution, some of those being:  solar hot water system, additional monitors for outdoor air monitoring, measurement & verification, fundamental commissioning of the building, and alternative transportation (bike racks & changing areas), finished space for Probation/Parole, and skylights in the renovated area.  Architects and CM would to keep alternate bid options open in case there are additional ideas/suggestions for additional cost savings.  Val Schute noted streetscaping (lighting & pavers) may be a separate bid also.  Don Carlson noted alternate bids are more accurate vs. doing project deducts or add-ons. 

Discussion on LEED building certification.  Noted the building has to be registered first before building certification is applicable.  At this time, Supervisor Freedland noted energy increases, in particular for electricity and natural gas; she noted increases of such for La Crosse Schools over past several years.

 

GARAGE SCHEDULE

CM distributed a handout entitled “Recap Sheet with Accepted Post-Bid Items” relating to the Storage Garage and Utility Island; in addition, distributed copies of work schedule for the project.  Mike and Don reviewed in detail.  Post bid revisions totals $53,346 in savings.  Total bid for the garage and utility island is at $1,223,802 which includes the post bid revisions; additional savings will be sales tax due to owner (County) purchases.  The County Board resolution for construction of the garage and utility island was at an amount not to exceed $1,274,844. 

 

BUDGET UPDATE

Don distributed copies of article from Houston Business Journal, entitled “Construction Industry Costs up 6.6 percent in 2nd Qtr.”  Don noted challenges in the construction industry; CM is estimating 4-6% increase in costs and still over two months away from the bidding process.  Other large projects in the area might affect the bidding also.  The CM will call local contractors to encourage interest in bidding.  Supervisor Rauk encouraged the CM and architects to look at less costly alternatives, and allow the County Board to make the decisions; after some discussion, committee members concurred.  Supervisor Hampson requested a redo of paybacks relating to energy costs - based on current costs and trends.  Steve O’Malley noted a project update will be given at the August County Board meeting.   

 

NEXT MEETING

No need for meeting on July 22.  Next meeting will be Tuesday, August 12th at 4:00 p.m.; at that time, staff will give an update on Probation & Parole.

 

ADJOURNMENT

MOTION by Fisher/Medinger to adjourn the meeting.  Motion carried unanimously; Erickson absent.  The meeting adjourned at 5:14 p.m.

 

Disclaimer:  The above minutes may be approved, amended or corrected at the next committee meeting.

 

Cheryl Stephen, Recorder