LAW ENFORCEMENT CENTER CONSTRUCTION COMMITTEE

Tuesday, April 29, 2008

Administrative Center – Room 3220

4:00 p.m.

MEMBERS PRESENT: Vicki Burke, Jim Berns, Ann Fisher, Ray Ebert, Maureen Freedland, Sharon Hampson, Beverly Mach, Tom Rauk, Joe Veenstra, John Medinger (arr @4:33)

MEMBERS EXCUSED: None

MEMBERS ABSENT: None

STAFF & GUESTS: Steve O’Malley, Jim Speropulos, Gary Ingvalson, Paul Brummund, Val Schute, Don Carlson, Mike Seichter, Jerry Severson, Bev Heebsh, Charles Spiker, Ralph Geary, Marilyn Pedretti, Robert Erickson, Jai Johnson, Reid Magney, Cheryl Stephen

CALL TO ORDER

Committee Chair Vicki Burke called the meeting to order at 4:32 p.m.

PUBLIC COMMENT

None requested.

APPROVAL OF MINUTES

MOTION by Fisher/Hampson to approve, as distributed, the minutes of April 22, 2008. Motion carried unanimously.

CONTINUED – ESTIMATED COST AND PAYBACK TO MEET REQUIREMENTS FOR LEED CERTIFICATION

Approve/Disapprove Recommendation to Pursue LEED Certification for LEC Addition or

Approve/Disapprove LEED Requirements without Pursuing LEED Certification

Steve O’Malley gave a brief overview from the last meeting, noting the project resolution was approved in October 2007 for $29.5 million and nothing in that figure addresses LEED. Any additional expenditures above the bonding resolution ($29.5 million) will require a 2/3 vote of the County Board. Options could include change in project scope, commissioning is not a capital item and considered a service and could be included in the 2009 budget. Don Carlson also pointed out that LEED will add 3-5% to the bids as the bidder will consider LEED as additional work.

At this time, Steve distributed revised copies of 2-page report of “Policy Decision Options to Be Incorporated into a Resolution.” (These replaced those that were sent with the agenda.) Per the revised report, one portion pertained to “pursue LEED Certification for the LEC Addition up to a Silver Level” which included the Prerequisites (commissioning, etc.), Compliance Services, and Achievable additionals totaling $1,013,000.

A second portion of the report pertained to “implement many of the LEED requirements on a case-by-case basis, without pursuing certification.” Don Carlson noted commissioning would be good to do in order to make sure all HVAC is working (balancing, testing, performance trouble shooting, etc.) Also pointed out that the Compliance Services ($187,000) are only necessary for LEED certification. Discussion on downsizing the commissioning scope of work at an estimated cost of $90,000 – doing just the HVAC balance check as compared to $280,000 for a “complete” balancing and check of all systems.

Committee Chair Burke requested comments/opinions from each of the committee members as well as from the visiting Board Supervisors pertaining to LEED certification or non-certification.

At this time, an informational sheet entitled, Energy Cost Savings, was distributed; the same handout was distributed and briefly reviewed by Michael’s Engineering at the April 22^nd meeting; the new handout highlighted areas in green that related to features to enhance energy performance. Supervisor Rauk was adamant that additional insulation should be added to walls. Don Carlson noted most is loss through the large windows; additional insulation will also affect the air-flow system.

Page 2 – LEC Construction Committee Minutes of April 29, 2008

Recommend Cost and Payment Method

Steve O’Malley reviewed the optional payment methods for pursuing any or all items pertaining to LEED certification or non-certification. Those being:

Increase to the bond debt will require 2/3 vote of the County Board.
Downsize the commissioning scope to estimated $90,000; this is a service that could be budgeted in 2009.
Use a combination of funds from General Fund or Jail Special Assessment Fund.
There being no commitment from State relating to rental space for Probation & Parole, leave that particular area as shell space; this is estimated at up to $500,000/savings.

Discussion on feasibility of including Probation & Parole in the same building. Also discussion on bidding some of the items as alternates.

MOTION by Medinger/Veenstra to approve implementation of the items as listed under LEED requirements, including the downsized commissioning, the enhanced energy conservation measures with less than 15-year payback (listed under A. 2^nd page) and those as listed as other environmental measures without specific payback (listed under B. 2^nd page, and include shelled space for Probation & Parole as an alternate bid, and to pay for these additional costs from General Fund or other budgeted reserves. Total for these items was estimated at $636,000, minus the energy performance modeling expense of $6,200 which was previously authorized.

Commissioning (Balancing, testing, performance trouble shooting etc.)

$90,000

HVAC & temp control only, nothing on electrical system

$90,000

Enhanced Energy Conservation Measures with less than 15 year payback

Optimize Energy Performance

Alternative Transp. – Bicycles & Changing

Storm Water Design Quantity

Measurement & Verification

$295,000

$33,000

$30,000

$388,000

B. Collecting recyclables

Const. Mgt. Plan IAQ – During Const.

Const. Mgt. Plan IAQ – Before occupancy

Low emitting – Paints

Recycled Content

Regional Materials

Outdoor Air monitoring

Thermal Comfort

Indoor Chemical control

Const. Waste Mgt.

Low emitting – Adhesives

Low emitting – Wood

Alternative Transp. Preferred Parking

Alternative Transp. Capacity

$15,000

$30,000

$20,000

$18,000

$10,000

$5,000

$2,000

$152,000

$630,000

Discussion followed. Noted that the $187,000 for Compliance Services is not included in the motion; noted this is only needed if go for LEED certification.

MOTION by Freedland/(no second) to offer an amendment to consider the full commissioning services of $280,000 and consider payment for such for another budget year.

MOTION by Ebert/Fisher to amend the motion by removing some items from A. and B. as listed above, those being (total $177,000):

Page 3 – LEC Construction Committee Minutes of April 29, 2008

A. Alternative Transp. – Bicycles & Changing

Storm Water Design Quantity

$33,000

$30,000

B. Collecting recyclables

Const. Mgt. Plan IAQ – During Const.

Const. Mgt. Plan IAQ – Before occupancy

Recycled Content

Regional Materials

Thermal Comfort

Indoor Chemical control

Const. Waste Mgt.

Alternative Transp. Preferred Parking

Alternative Transp. Capacity

$15,000

$30,000

$20,000

$10,000

$5,000

$2,000

MOTION FAILED on 3 to 7 vote: Ebert-yes, Fisher-yes, Berns-yes, Burke-no, Hampson-no, Freedland-no, Mach-no, Medinger-no, Rauk-no, Veenstra-no.

ORIGINAL MOTION CARRIED ON 6 TO 4 VOTE: Medinger-yes, Veenstra-yes, Burke-yes, Berns-yes, Ebert-yes, Fisher-yes, Rauk-no, Freedland-no, Mach-no, Hampson-no.

MOTION by Hampson/Freedland to pursue Silver Level for LEED certification. MOTION FAILED on 4 to 6 vote: Hampson-yes, Freedland-yes, Rauk-yes, Mach-yes, Medinger-no, Veenstra-no, Burke-no, Berns-no, Ebert-no, Fisher-no

RECOMMENDATION/DIRECTION FOR MAY 5^TH COUNTY BOARD POLICY PLANNING MEETING

Recommendation based on the above motion(s). Steve O’Malley will draft resolution(s) based on action taken, plus Minority Report as requested by Supervisor Freedland.

FUTURE AGENDA ITEMS

None requested.

NEXT MEETING

Tuesday, May 20^th at 4:00 p.m.

ADJOURNMENT

MOTION by Rauk/Fisher to adjourn the meeting. Motion carried unanimously. The meeting adjourned at 6:30 p.m.

Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.

Cheryl Stephen, Recorder