LAW ENFORCEMENT CENTER CONSTRUCTION COMMITTEE
Tuesday, February 12, 2008
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Vicki Burke, Tom Rauk, Ray Ebert, Terry Hanson, Sharon Hampson, Maureen Freedland, Jim Berns (exc @5:37), John Medinger (arr@ 4:07)
MEMBERS EXCUSED: Ann Fisher
MEMBERS ABSENT: None
STAFF & GUESTS: Steve O’Malley, Gary Ingvalson, Steve Helgeson, Doris Daggett, Jim Speropulos, Paul Brummund, Val Schute, Mike Seichter, Don Carlson, Tyler Schultz, Jerry Severson, Bryan Jostad, Tim Gruenke, Tom Locante, Judge Levine, Karl Green, Brian Tippetts, Bill Katra, Duane Teschler, James Poehling, Cheryl Stephen, media
CALL TO ORDER
Committee Chair Vicki Burke called the meeting to order at 4:03 p.m.
PUBLIC COMMENT
None requested.
APPROVAL OF MINUTES
MOTION by Hampson/Rauk to approve minutes of January 22, 2008, including two corrections: under Approval of Minutes, Hampson and Freedland were not absent and 2) under Update on Project Planning-Storage Building, need to reword the sentence re Dive Rescue Team, to read as: “This does not include space which was requested by the Dive Rescue Team.” Motion carried unanimously; Fisher excused.
SITE PLAN UPDATE AND DISCUSSION
Steve O’Malley noted a presentation was made to the County Board at last night’s meeting. The project is moving ahead and need to stay within the $29.5 million; only the County Board can award bidding contracts via separate resolutions. At this time, Don Carlson, Construction Manager, distributed copies of construction timeline relating to bidding, project start dates and completion dates. Sheriff’s garage construction is estimated to begin at the end of April and completed by end of August; and for the housing renovation, estimate construction to start at the end of August and completed by end of October; the new addition project would start in the fall of 2008.
Paul Brummund reviewed the site plans using overhead projector. Discussion on parking spaces and loading dock area. Supervisor Ebert questioned need to accommodate 53’ delivery truck at the loading dock.
GARAGE DESIGN
· Approve Size and Location – A basic concrete block building of similar colors as current LEC building, with painted interior walls and concrete floor; roof will drain to the center of the building which will then drain into stormwater drains. Supervisor Berns said now is the time to consider space for Dive Rescue Team. O’Malley noted the building is currently at 6,300 square feet which is 12% larger than first estimated which was 5,600 sq. ft. Sheriff Helgeson noted he and other County staff are looking at all options; may be able to accommodate them if other storage items can be stored at other locations, such as Hillview Supervisor Rauk distributed information relating to heating; he requested consideration of and also noted the cost/energy payback analysis as prepared by James Poehling of First Supply. Supervisor Berns questioned the dollar amount in the building contingency fund. Carlson noted 7.5% of construction costs. Supervisor Rauk suggested elimination of sidewalk on north side of the garage.
· Bid Schedule/March-April and Market & Johnson Estimated Cost – Plan to solicit bids in March and open bid(s) on April 22.
· Approval to Proceed with Construction Documents - MOTION by Rauk/Medinger to proceed with construction documents for the Sheriff’s garage. Motion carried unanimously; Fisher excused
PHASE ONE RENOVATION OF SECOND FLOOR HOUSING
· Plan, Capacity and Design Intent – Jail Inspector requested one small change to one of the pods. Renovation
includes better access, better control, including carpeting and removable furniture which will be considered as pod upgrade.
· Bid Schedule/March-April and Market & Johnson Estimated Cost - Plan to solicit bids in March and open bid(s) on April 22.
· Approval to Proceed with Construction Documents - MOTION by Medinger/Rauk to proceed with construction documents for phase one renovation of second floor housing. Motion carried unanimously; Fisher excused.
At this time Supervisor Ebert noted the Jailers would like to see updated plans and be able to give their input. Sheriff Helgeson noted at the beginning of the project planning, he sent letters to all jail staff noting that they were welcome to participate in the planning; 10 or 12 expressed interest and they are invited to the internal planning meetings, and if they attend, they are compensated; Captain Daggett has reaffirmed to all jail staff that they are welcome at anytime; have also invited other staff in other specialized areas.
MAIN ADDITION PLANNING
· Departmental Areas Compared to Resolution & Update on Plans, Schedule and Market & Johnson Estimated Cost – Committee viewed the interior office space in 3D modeling, that included Justice Sanctions, booking, kitchen, laundry, and area for Probation/Parole which is 11,000 square feet as needed for 26 agents (currently 22 plus room for growth); this particular area will remain shell space until the State agrees with long-term lease; this lease will result in revenue stream which will offset building expense. Also have some shell space as needed for Justice Sanctions growth. Second floor housing includes minor changes for better visibility to the elevators; includes program space with daylight; carpeted islands and removable furniture. Third floor includes 14’ high glass in the recreation area. Housing will have exterior mechanicals on outside walls. Don Carlson distributed 3D photo of exterior masonry. CM will meet with mechanical engineers on Friday; have tried to estimate cost which is difficult to do. Consultants for electrical and mechanical have come back with higher estimates, so would like to refine the numbers and come back with better numbers for the next meeting.
SUSTAINABILITY
· Status of Sustainable Principles Investigation and Tie to Costs – need to work on payback numbers.
· Do We Want to Go for a “Certified” Building? – need to design the building first; Carlson noted that some LEED options can be bid separately.
FUTURE AGENDA ITEMS
As previously noted.
NEXT MEETING
Tuesday, February 26th at 4:00 p.m.; note location change - basement auditorium.
ADJOURNMENT
MOTION by Hanson/Rauk to adjourn the meeting. Motion carried unanimously; Berns and Fisher excused. The meeting adjourned at 5:49 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder