LAW ENFORCEMENT CENTER CONSTRUCTION COMMITTEE
Tuesday, January 8, 2008
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Vicki Burke, Ann Fisher, Maureen Freedland, Tom Rauk, Ray Ebert, John Medinger, Jim Berns
MEMBERS EXCUSED: Sharon Hampson
MEMBERS ABSENT: None
STAFF & GUESTS: Steve O’Malley, Gary Ingvalson, Steve Helgeson, Doris Daggett, Jane Klekamp, Jim Speropulos, Bryan Jostad, Jerry Severson, Paul Brummund, Eric Lawson, Val Schute, Mike Seichter, Don Carlson, Karl Green, Mary Powell, Jai Johnson, J. Terry Hanson, Bev Heebsh, Cheryl Stephen, media
CALL TO ORDER
Committee Chair Vicki Burke called the meeting to order at 4:00 p.m.
APPROVAL OF MINUTES
MOTION by Fisher/Medinger to approve minutes of December 11, 2007. Motion carried unanimously; Hampson excused.
RESOLUTION RE AUTHORIZATION TO AMEND CONTRACT WITH POTTER LAWSON/RIVER ARCHITECTS FOR LAW ENFORCEMENT CENTER (LEC) ADDITION PROJECT
MOTION by Medinger/Fisher to approve the resolution. Gary Ingvalson reviewed, noting the scope of work has doubled since the original RFP was solicited; this has caused additional work for the architects. Changes as follows:
· Original cost in RFP for new addition was $11 million; now at $23 million, plus phased expansion
· Original RFP planned for up to 100,000 sq. ft; now at 155,000+ sq. ft.
· Project now includes some of the Carey Group recommendations: increase of expectations for jail programming, improved sally-port, booking and assessment center, co-location of probation/parole, remodeling part of existing jail for flexibility and segregation by mental health and gender needs, plus multi-year phasing up to 495 beds.
· LEED consideration
· Cost for Phase 1 fixed fee was approved at $126,000; architects requested $192,000 due to expanded scope, and staff negotiated that figure down to $135,000.
· Remaining work includes: ground floor and site plan analysis based upon site survey; floor plan verification of existing conditions; programming for Probation and Parole; final layout of departments within the floor plans, engineering analysis (existing & new concepts); site development and building code review; and initial sustainability options and choices (currently being worked on). These items did not get completed as they were working on much larger and complex project than identified in the RFP.
Eric Lawson noted his firm has put in over 2,000 hours and estimate another 200 hours to complete the project scope. Steve O’Malley noted the $135,000 will be paid from the Jail Assessment account which can be used for this purpose as well as minimize project costs; the account will have $800,000 balance and anticipate $1 million balance by year-end.
Question asked if Construction Manager will have additional cost. Noted that Market & Johnson has indicated the on-site superintendent will be on the site longer than first estimated; the original project timeframe was estimated at 18 months and now it’s projected at 24-27 months.
Motion carried on 6 to 1 vote; Ebert-no; Hampson excused.
FOLLOW-UP AND DIRECTION RE LEED AND SUSTAINABILITY OPTIONS
Eric Lawson distributed copies of “LEED Version Rating System Scorecard”. It included 6 categories: 1) sustainable sites, 2) water efficiency, 3) energy and atmosphere, 4) materials and resources, 5) indoor environmental quality, and 6) innovation and design process. In addition to a description of each, it included whether or not assumed in the project, cost (to be determined), strategy comments, and who is responsible (architect, CM, County, or subcontractors). Those highlighted in green could be attainable, those highlighted in orange are possible and need additional analysis, and those left as white would be difficult or unattainable. Estimated LEED scoring level at 33 points. Steve O’Malley noted some can be attained easily while others more costly. Lengthy discussion followed. Some Supervisors want to know associated costs before considering options. Other Supervisors not sure of the need for LEED certification. Supervisor Rauk noted he is very familiar with LEED, and came to similar achievable points, though differed in achievable areas. He also suggested to contact LEED certification personnel and ask them if some of the LEED standards could be exempt for this particular building due to building code relating to jails. Eric Lawson said they can make the call but not sure of the outcome.
Discussion on cost of getting certified which ranges from 1-1½% of construction cost as compared to non-certified projects. Need to hire an outside commission agent that will act as 3rd party assessor – measures the building performance based on LEED certification. Supervisors Medinger, Berns and Fisher requested cost analysis and long term benefits. Supervisors Freedland and Jai Johnson spoke in favor of LEED certification.
The LEED options, as distributed, will be reviewed in more detail at the next committee meeting. Anyone wanting to give input or additional suggestions ahead of time may contact Steve O’Malley.
LEC PROJECT TIMELINE
Don Carlson distributed copies of jail expansion project timeline, noting it’s now estimated as a 24-27 month project – not 18 months; plan to start the main portion of the construction in September. Will be advantageous to build the Sheriff’s garage first and remodel the jail housing pod by the end of March; and not able to complete the remodeling until the new is done which affects the completion date. The designing is going very well and still on track.
UPDATE ON THE PROJECT AND NEW ADDITION EXTERIOR
Paul Brummund and Eric Lawson gave an update on the project. The floor plans are pretty much fixed in size; Probation and Parole requested additional office space so this will be more rental space that the County will collect revenue from. Hope to have the floor plans finalized within the next month and will request the department heads to sign off on them; this is needed in order to take the design to the next level which includes engineers, etc.
Val Schute presented overhead pictures of suggested exterior including the elevations. All 3 buildings in the downtown campus were considered for designing the exterior of the jail addition. Elevations, main door entrance and building use were also considered in the exterior design.
River Architects is in partnership with Potter Lawson on the project. Val of River Architects noted their firm’s main role is the exterior and do all of the construction administration phase services, or majority of, and work with the construction manager. Both architectural firms have agreed with the exterior concept as presented today. Based on committee members’ input from the last meeting (which varied greatly), River Architects put together a first step that included a fair amount of work. The pictures of the exterior included the different elevation levels, each side of the building and also in 3-D. Plan to use same exterior brick as on the building now - a natural and low-end cost product. Supervisor Rauk suggested use of passive solar where feasible. Several committee members noted that they liked the exterior as presented and how it ties in with the current LEC.
Prior to next review, Val will do some tweaking plus add in streetscape, including lighting.
FUTURE AGENDA ITEMS
NEXT MEETINGS
Tuesdays on January 22, February 12, and February 26 at 4:00 p.m.
ADJOURNMENT
MOTION by Fisher/Medinger to adjourn the meeting. Motion carried unanimously; Hampson excused. The meeting adjourned at 5:53 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder