PUBLIC WORKS AND INFRASTRUCTURE COMMITTEE
Monday, April 9, 2007
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Charles Spiker, Jim Berns, Leon Pfaff, Ralph Geary, Andrea Richmond, Jeff Schroeder, and Jai Johnson
MEMBERS EXCUSED: None
MEMBERS ABSENT: None
STAFF & GUESTS: Dennis Osgood, Keith Back, Jim Speropulos, Mary Kaufmann, Brian Tippetts, Jeff Gloyd, Bryan Jostad, Steve O’Malley, Teresa Schnitzler, Bill & Chris Nelson, J. Terry Hanson, Maureen Freedland, and Cheryl Stephen
CALL TO ORDER
Committee Chair Charles Spiker called the meeting to order at 4:00 p.m.
APPROVAL OF MINUTES
MOTION by Berns/Richmond to approve minutes of March 5, 2007 and joint meeting minutes with LEC Addition Committee of February 27, March 5 and 27, 2007. Motion carried unanimously.
CONSENT AGENDA
MOTION by Schroeder/Richmond to receive and place on file the following Consent Agenda items:
Motion carried unanimously.
PUBLIC COMMENT
None requested.
APPROVE CHECK REQUISITIONS/PURCHASE ORDERS OVER $20,000
Dennis Osgood distributed information regarding check requisition to be paid in April, 2007. MOTION by Geary/Richmond to approve payment of $21,516.08 to Cargill, Inc. Motion carried unanimously.
RESOLUTION RE SUPPORT OF FINAL REPORT OF THE GOVERNOR’S TASK FORCE ON WASTE MATERIALS, RECOVERY AND DISPOSAL
Brian Tippetts reviewed, noting the State places a special assessment tax on landfills of $3/ton to fund a segregated recycling account, and per the Governor’s Task Force on Waste Materials, Recovery and Disposal, they have made a recommendation to use the existing segregated recycling funds for recycling related activities instead of being “robbed” for the state’s general fund. The resolution is endorsing the Task Force recommendations as well as asking that these funds not be diverted to the state’s general fund. MOTION by Richmond/Berns to approve the resolution. Miscellaneous questions. Brian noted state budget proposals being introduced, one at $6/ton and another at $10/ton. He also has the Task Force’s full report if anyone would like a copy or it’s also available on a State website (contact Brian for that information). Motion carried unanimously.
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APPROVE BID FOR STORAGE SHED
Brian Tippetts turned this topic over to Jeff Gloyd to review and answer questions. Jeff noted 2 vendors/
contractors submitted proposals to design and build a 30’ x 40’ pole shed. The shed will increase storage capacity for the household hazardous materials program. The proposals were reviewed by two employees of the Solid Waste Department; both vendors met qualifications and the review team recommends approval of the low bid of Path General at a cost of $28,110. The other bid was from Simmons at a cost of $28,412. MOTION by Berns/Richmond to approve the bid from Path General in amount of $28,110 to design and construct a pole shed for the HHM Program. Motion carried unanimously.
UPDATE ON HOUSEHOLD HAZARDOUS MATERIALS PROGRAM
Jeff Gloyd noted 2 major accomplishments. One being, all 18 municipalities have resigned agreements to share in the operations and maintenance costs of the County’s HHM Program for the next 10 years, ending 2017. And the other being, the program has reached its 1 millionth pound of hazardous waste after only 3 years in operation. Brian said the program is well received within the communities.
2006 FINANCIAL REPORT OF LA CROSSE COUNTY HIGHWAY OPERATIONS
Dennis Osgood said the report was sent with the agenda. He noted at the end of 2006, the budget had unused funds of $190,000 as compared to 2005; this was due to no winter for the months of November and December. He also noted the auditors have suggested $.5 million in the Reserve Fund. Keith Back added that due to late winter season and since January 1, they have spent $300,000 more as compared to 2006; and he also noted cost of materials continue to rise due to fuel costs Miscellaneous questions. Dennis noted contracted work for municipalities remains about the same. Copies of the report will be given to the County Board at their April 17th meeting.
APPROVE RFP TO ANALYZE AFFECT OF ACT 167 RE HIGHER WEIGHT LIMIT ON COUNTY BRIDGES
Dennis noted the recently enacted state law that allows higher weight limit on bridges, excluding federal highways, is requiring bridges to be analyzed as to how much weight they are capable of handling. This cannot be done in-house thus RFP’s were solicited from qualified engineers. Five firms submitted quotes/bids. After staff review, it was determined to recommend the low bid of Westbrook Associates at a cost of $5,005. MOTION by Richmond/Johnson to approve the engineering firm of Westbrook Associates at the cost of $5,005 to do the bridge analysis. Discussion continued and miscellaneous questions. Question as to why vast difference in costs between the vendors. Dennis noted some planned to do more in-depth process/research; some bridges can be analyzed by just the paperwork while others have to be done on site. Chairman Spiker said it would be interesting to know how the local state legislators voted on this matter. Dennis also relayed concern of enforcement noting only the State Patrol has the capability of actually weighing the loads; and he also noted no significant increase in the fines since the 1970’s. Motion carried unanimously. Other quotes/bids were: MSA Professional Services @$6,450, S-E-H, Inc, @$9,800, Clark Dietz Engineers @$16,550, and Cedar Corporation @$25,650.
REQUEST FOR LAND BY VILLAGE OF WEST SALEM FOR WATER TOWER
Jim Speropulos noted the Village of West Salem has submitted a request to annex and purchase 1.4 acres of County-owned land; this piece of land is located east of the cemetery and it would be used to construct a water tower as needed for the Lakeview Business Park as well as residential use. Teresa Schnitzler, as Village of Administrator, said this is win-win for both the village and the County. Steve O’Malley said 12% of the initial cost will be recovered from the TIF. Supervisor J. T. Hanson suggested no cost or minimal cost to the Village due to the benefit to the County business park. Ms. Schnitzler also noted that
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it was planned for Phase 2 of the business park but that DNR has indicated that it is needed now. Supervisor Geary suggested an appraisal or comparison to other land sales. Steve O’Malley suggested direction by the committee for staff to meet with Village officials and start the negotiation process and to bring back a recommendation to the committee within 60-90 days. Chairman Spiker requested the Aging & Long Term Care Committee also be informed as this piece of land is near Lakeview. MOTION by Berns/Richmond to authorize staff to start the process of negotiations with the Village of West Salem regarding the sale of 1.4 acres of county-owned land. Chairman Spiker added that the recommendation be brought back to committee within 60 days, if possible. Motion carried unanimously.
REQUEST BY CHILEDA AND 3 RIVERS OUTDOORS FOR CANOE FUNDRAISER AT GOOSE ISLAND
Jim Speropulos noted this as first-time request by the two agencies for a canoe/kayak fundraiser; he recommends approval contingent upon approval by the Fish & Wildlife Service. MOTION by Pfaff/Schroeder to approve the request by Chileda and 3 Rivers Outdoors to hold a canoe/kayak fundraiser at Goose Island on May 12, 2007, contingent upon approval by the Fish & Wildlife Service. Bill and Chris Nelson were present to answer questions on behalf of Chileda Foundation. Supervisor Geary also noted the required liability insurance as well as review by Corporation Counsel. Jim also pointed out that music and food will also be a part of the event which is deviation from County ordinance but has been allowed for other special events. Motion carried unanimously.
RESOLUTION RE APPROVE SELECTION OF POTTER LAWSON / RIVER ARCHITECTS FOR LAW ENFORCEMENT CENTER (LEC) ADDITION PROJECT
Jim Speropulos noted the resolution is a requirement based on selection of an architect that took place on March 27. At this time, Chairman Spiker thanked those committee members who participated in the all morning event. MOTION by Richmond/Berns to approve the resolution which approves Potter Lawson / River Architects for Phase I pre-design, design and preconstruction at fixed fee of $126,000 and Phase II and III at 6% of final building construction cost. Supervisor J. Johnson questioned the use of the team review scores and also noted Venture Architects already working for the County regarding the downtown complex. Steve O’Malley said the review team scores are only used as a guide/basis for the selection; the final vote was based upon the interviews and total score of the two committees. Motion carried on 6 to 1 vote; J. Johnson-no.
Bid Summary as follows: Phase 1 Phase 2
Predesign/Design Percentage of Final Committee
Fixed Cost Construction Cost Accum. Points
Potter Lawson $126,000 6.0% 1705
Venture 105,000 6.3 1672
(Total possible accumulative points 1800.)
ITEMS FOR FUTURE AGENDAS
Supervisor Pfaff suggested the follow-up report by the DNR regarding the deer situation at Goose Island. Jim Speropulos said this is scheduled for the June committee meeting.
ADJOURNMENT
MOTION by Richmond/Geary to adjourn the meeting. Motion carried unanimously. The meeting adjourned at 4:50 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder