PUBLIC WORKS AND INFRASTRUCTURE COMMITTEE

 

Monday, March 5, 2007

Administrative Center – Room 3220

4:00 p.m.

 

MEMBERS PRESENT:  Charles Spiker, Jim Berns, Leon Pfaff, Ralph Geary, Andrea Richmond, and Jai Johnson     

MEMBERS EXCUSED:  Jeff Schroeder

MEMBERS ABSENT:  None      

STAFF & GUESTS:  Dennis Osgood, Keith Back, Jim Speropulos, Mary Kaufmann, Steve O’Malley, Charlie Handy, Steve Helgeson, Brian Pogoezinski, Maureen Freedland, Ray Ebert, Reid Magney, and Cheryl Stephen   

 

CALL TO ORDER

Committee Chair Charles Spiker called the meeting to order at 4:00 p.m. 

 

APPROVAL OF MINUTES

MOTION by Berns/Richmond to approve committee meeting minutes of February 5, 2007, and joint meeting minutes with LEC Addition Committee of January 31, 2007.  Motion carried unanimously; Schroeder excused.

 

CONSENT AGENDA

MOTION by Richmond/Berns to receive and place on file the following Consent Agenda items:

Motion carried unanimously; Schroeder excused.

 

PUBLIC COMMENT

None requested.

 

APPROVE CHECK REQUISITIONS/PURCHASE ORDERS OVER $20,000

Dennis Osgood distributed information regarding check requisitions to be paid in March, 2007.  MOTION by Pfaff/Richmond to approve the following two payments:

Motion carried unanimously; Schroeder excused.

 

APPROVE 2006 ANNUAL REPORT - LA CROSSE DISPOSAL SYSTEM

The annual report was sent with the agenda.  Brian Tippetts was present to answer questions.  MOTION by Richmond/Johnson to approve the 2006 Annual Report for the La Crosse Disposal System.  Motion carried unanimously; Schroeder excused.

 

APPROVE REPLACEMENT OF DECK AND LOAD CELLS FOR TRUCK SCALE

Brian Tippetts reviewed noting current truck scale about is 15 years old; this is for partial replacement and also sole source purchase; the new deck will be steel and should last 25 years.  If went out for competitive bids, it would be for a full scale replacement at an estimated cost of $120,000-130,000.  MOTION by Richmond/Johnson to approve the quote from La Crosse Scale, Inc. in amount of $49,667 as sole source purchase to replace the deck and load cells for the truck scale at the landfill.  Motion carried unanimously; Schroeder excused.

 

DISCUSS PROPOSED CLEAN AIR ACT ORDINANCE

Committee Chair Spiker said he requested this on the agenda as it affects departments under committee jurisdiction.  The ordinance was introduced at the February County Board meeting.  Included with today’s agenda were a copy of the proposed ordinance and a copy of the letter sent by Jim Speropulos and Mary Kaufmann to the HHS Board and Doug Mormann dated January 29, 2007.  The letter indicates the affects of the no-smoking ordinance on the County-owned recreational areas.  Chairman Spiker asked for comments.

 

Supervisor Berns said a subcommittee was formed to review smoke-free campus proposal; the subcommittee had representatives from HHS Board, Public Works & Infrastructure Committee, including staff from Facilities and Health Departments, and a union representative.  Conclusion was not to ban smoking in outdoor spaces noting it as unreasonable for a County park.  Jim said he was disappointed that the HHS Board did not use the subcommittee’s recommendation; he recommended rejection of section that pertains to no smoking in recreational areas.  He added that the County should approve reasonable ordinances and feels this one is not reasonable.  MOTION by Berns/Johnson to recommend to the County Board the elimination of s. 11.45(2)(c).  Noted any amendments would have to be made at the March County Board meeting but discussion and recommendations could be made by the committee.  Discussion continued.  Supervisor Pfaff asked how the ordinance would be enforced; he questioned the no smoking on the leased farmland; he suggested no amendments and to eliminate the entire ordinance.  Supervisor Berns concurred with elimination of (2)(d), other county properties.  More discussion followed.  It was pointed out that 11:45(2) relates to the definitions and 11.45(3) states the prohibited areas of smoking.  MOTION WITHDRAWN by Berns/Johnson.  MOTION by Geary/Berns to recommend to the County Board the elimination of s. 11.45(2)(c) and (d) and (3)(c) and (d).  Motion carried on 4 to 2 vote;  Pfaff-no, Johnson-no, Schroeder excused.  Jim Speropulos noted the public hearing on the ordinance is planned for March 13.             

 

RESOLUTION RE APPROVAL OF STORM SEWER EASEMENT TO LA CROSSE COUNTY ECONOMIC DEVELOPMENT FUND, INC.

Charlie Handy reviewed using large maps of the area.  Copies of the legal description including map were distributed.  Charlie noted as part of proceeding with Phase IB of the Lakeview Business Park, the project engineer has designed a storm water plan that includes a storm sewer system consisting of a ditch running from Phase I east to the bowl area that is needed to convey the storm water away from the Business Park and from the property south of the project site.  Currently the storm water comes from approximately 1,800 acres to the south of the project.  Noted the leased farm land would lose approximately 6 acres at total cost of $978/year in less revenue.  MOTION by Richmond/Johnson to approve the resolution.  Motion carried unanimously; Schroeder excused.      

 

RESOLUTION RE APPROVE MODIFICATIONS TO LAW ENFORCEMENT CENTER JAIL

Jim Speropulos reviewed the needed modifications and showed pictures of the areas via overhead screen.  The main areas:  (1) the metal bunks need reinforcement with bigger plates installed along the entire bunk frame, (2) jail windows have attached aluminum molding whereby inmates are able to bend and these need to be redone and upgraded, (3) 12 tables in dayroom are loose at the floor base and need to attach anchors from each seat to the floor, and (4) need suspended ceiling in portion of receiving/dock area due to food preparation (currently open ceiling with sprayed on fire-proofing).  Sheriff Helgeson concurred with the needed modifications.  Jim noted an estimate was received at $115,000, but will go out for bids; project costs will be paid from the Jail Assessment Fees Fund Balance.  MOTION Berns/Pfaff to approve the resolution.  Motion carried unanimously; Schroeder excused. 

 

HOETH FOREST USE AGREEMENT – ATV

Jim noted back in fall of 2005, the committee approved a 1,200 foot trail through Hoeth Forest to Radcliff Road for an ATV trail; the agreement also had 10 conditions that the committee requested the ATV Club must meet which they completed.  This was to come back to committee after a year for reconsideration.  MOTION by Johnson/Pfaff to approve a one-year extension to the agreement with the ATV Club for use of Hoeth Forest.  Motion carried unanimously; Schroeder excused.            

 

RESOLUTION RE DESIGNATING THE WEEK OF APRIL 2-APRIL 6 AS “WORK ZONE SAFETY AWARENESS WEEK”

Dennis Osgood briefly reviewed.  MOTION by Richmond/Johnson to approve the resolution.  Motion carried unanimously; Schroeder excused.

 

APPROVE RFP FOR OIL JACKETED KETTLE WITH MATERIAL LOADER

Dennis reviewed noting RFP’s were solicited for replacement of 200 gal. oil-jacketed kettle with a 400 gal. capacity kettle, including material loader.  Three vendors submitted proposals on three different brands/makes of equipment.  A review team of five employees evaluated each RFP on cost, specifications, service, warranty and delivery.  Sherwin Industries had the highest overall evaluation score of 19,500 points out of possible 20,000 which is the recommendation of the review team.  MOTION by Richmond/Johnson to approve the RFP from Sherwin Industries in amount of $42,225 for purchase of one (1) Crafco, EZ Pour 400 oil-jacketed kettle including material loader.  Noted that submitted RFP’s included trade-in.  Motion carried unanimously; Schroeder excused.

 

The other two RFP’s and evaluation scores as follows:  Al-Chroma for Cimline 410D for cost of $40,050/total evaluation points 19,160 and Stepp Manufacturing for a Stepp OJK-400-D for cost of $40,720/total evaluation points of 18,620.      

 

APPROVE BID FOR ROCK

Dennis reviewed and recommended approval of all the submitted rock bids for all available quarries due to their proximity of the road projects.  MOTION by Richmond/Geary to approve the rock bids from Milestone Materials, Kraemer Company, St. Joseph Construction, and Central Contracting per submitted prices.  Motion carried unanimously; Schroeder excused.  (Bid summary attached.)

 

APPROVE BID FOR HOT MIX

Dennis reviewed and recommended approval of all the submitted hot mix bids due to their proximity of the road projects.  MOTION by Richmond/Pfaff to approve the hot mix bids from Mathy Construction and St. Joseph Construction per submitted prices.  Motion carried unanimously; Schroeder excused.  (Bid summary attached.)

 

APPROVE BID FOR EMULSION

Dennis reviewed and recommended approval of low bid.  MOTION by Richmond/Berns to approve the low bid for emulsion as submitted by Marathon-Eau Claire.  Motion carried unanimously; Schroeder excused.  (Bid summary attached.)

 

APPROVE BID FOR SAND

Dennis reviewed noting this is first time the Highway Dept. requested sand bids; in the past they used river dredging material located at Trempealeau, but that stock pile is getting low so need another source, if needed.  MOTION by Richmond/Berns to approve the low bid for sand as submitted by Harter Trucking.  Motion carried unanimously; Schroeder excused.  (Bid summary attached.)

 

APPROVE BID FOR MILLING

Dennis reviewed and recommended approval of low bid.  MOTION by Pfaff/Richmond to approve the low bid for milling as submitted by Mathy Construction.  Motion carried unanimously; Schroeder excused.  (Bid summary attached.)

 

APPROVE BID FOR RECLAIMING

Dennis reviewed noting both should be approved based on availability of equipment to meet the department’s timeframe.  MOTION by Johnson/Richmond to approve the reclaiming bids from Mathy Construction and Kraemer Co per submitted prices.  Motion carried unanimously; Schroeder excused.  (Bid summary attached.)

 

UPDATE ON ALTERNATE HIGHWAY SHOP ENTRANCE

Dennis gave an update on the alternate road entrance project at the Highway Shop.  Because of the difficulty of the Highway Dept. trucks and equipment getting on to Highway 16, the committee approved the design for the alternate entrance.  The Village of West Salem and Fair Association are sharing in the cost of curb and gutter.  The estimated total County cost of the project is $351,000 which will come from the Machinery Fund.  Brian Pogoezinski of Paragon reviewed the project using overhead map; the new entrance road is a total of 3,500 feet long; and need to acquire right-of-way from the Fair Association.  Dennis noted an agreement is needed between the 3 parties (West Salem, Fair Association and the County) which will come back to committee for approval in the near future.  Informational. 

 

ITEMS FOR FUTURE AGENDAS

Supervisor Johnson suggested more detailed bid information, in particular on the rock bid summary sheet.

 

ADJOURNMENT

MOTION by Richmond/Berns to adjourn the meeting.  Motion carried unanimously; Schroeder excused.  The meeting adjourned at 4:50 p.m.

 

 

 

 

 

Disclaimer:  The above minutes may be approved, amended or corrected at the next committee meeting.

 

Cheryl Stephen, Recorder