JOINT MEETING
LEC ADDITION COMMITTEE and
PUBLIC WORKS AND INFRASTRUCTURE COMMITTEE
Wednesday, January 31, 2007
Administrative Center – Room 3220
8:15 a.m.
MEMBERS PRESENT: Steve Doyle, Sharon Hampson, Keith Belzer, Don Meyer, Maureen Freedland, Charles Spiker, John Medinger (exc @8:23), Roger Plesha (arr @8:17), Vicki Burke (arr @8:18), Tara Johnson (arr @8:30), Ralph Geary, Andrea Richmond and Jai Johnson
MEMBERS EXCUSED: Jeff Schroeder, Jim Berns, and Leon Pfaff
MEMBERS ABSENT: None
OTHERS PRESENT: Steve O’Malley, Steve Helgeson, Jane Klekamp, Jim Speropulos, Roger LeGrand, Bryan Jostad, Vicki Gunderson, Kara Burgos, Gary Uting, Elliott Levine, Jill Billings, and Cheryl Stephen
CALL TO ORDER
Steve Doyle, Committee Chair of LEC Addition Committee, called the meeting to order at 8:15 a.m.
At this time, Supervisor Medinger was allowed to make a few comments as he needed to leave the meeting early. His concerns/suggestions as follows: agreed with the timeline, consider aesthetics/appearance of the building, and if extra beds are planned for the male population (more beds/more they will be filled).
APPROVAL OF MINUTES
MOTION by Freedland/Belzer to approve minutes of September 12, 2006 and joint meeting minutes with CJMC of September 21, 2006. Motion carried unanimously; Schroeder excused; Plesha and Burke absent.
PUBLIC COMMENT
None requested.
UPDATE AND STATUS REPORT ON TIMELINE FOR CONSIDERATION OF REMODELING/BUILDING PROJECT and
RESOLUTION RE APPROVAL OF TIMELINE TO RETAIN CONSTRUCTION MANAGEMENT AND DESIGN SERVICES FOR LAW ENFORCEMENT CENTER (LEC) ADDITION
A recommended timeline was sent with the agenda. Steve Doyle noted his concerns relating to possible delay of the project; noted 2008 budget process starting in June and the other concern relating to next County Board election starting in December; the current Board is familiar with the project. The Carey Group has already noted some inadequacies such as kitchen, laundry, booking area, lower level of the jail, women’s jail, etc. It’s important to have the Construction Manager (CM) on board as well as the Architect prior to the Carey Group finalizing their report. The timeline includes:
· Feb. 20 - Two CM finalists submit proposals and solicit RFP’s for architect.
· Feb. 27 – CM interviews and approval
· Mar. 5 – County Board approves CM (by resolution)
· Mar. 27 - Architect interviews and approval
· April 9 – County Board approves architect (by resolution)
Page 2 – LEC Addition Committee and Public Works & Infrastructure Committee Minutes of 1/31/07
Discussion on public perception; several members relayed difference of opinions. Discussion on timeline of hiring Construction Manager; most members concurred that the CM should be on board to help with the design process and work as a guide based on what the Carey Group proposes. Supervisor Johnson relayed concern that during time of first interviews with the CM RFP’s, that remodeling was never mentioned – that it was based on building something. Jim Speropulos and several members concurred that the project was always based on some kind of new building. Jim noted the two CM finalists have experience in both remodeling and new building; also noted the CM cannot bid on the architectural services; and the two CM finalists will bid on a range (cost of project). The Construction Managers represents the owner (the County).
Discussion on which committee would take over the building project once the building/remodeling plans are decided. Noted in the original resolution, it was the Judiciary & Law Committee, but Chairman Doyle pointed out that because of the lapse of time (18 mos.), it might be another committee – either existing or a new one; will let the County Board decide.
MOTION by Spiker/Burke to approve the resolution. Discussion continued. Supervisor Burke noted the Huber Center was closed in December 2005, it’s now February 2007; that first step was based on needed building/remodeling space and the need for programs as well as mental health issues.
MOTION by Geary/Richmond to add “Public Works and Infrastructure Committee” in the last Be It Further Resolved paragraph, to read as follows: Be It Further Resolved, that the work of the Construction Manager and Architect shall begin under the oversight of the LEC Committee and the Public Works and Infrastructure Committee and the approval of the full County Board. Motion on the amendment carried unanimously; Schroeder, Berns, Pfaff, and Medinger excused.
Discussion continued. Supervisor Belzer said an easy answer is to build; need to focus on Carey Group recommendation; need to find better ways, need space for programming, need to be creative, and need to find out who is in the jail. Jane Klekamp noted her staff plans to interview each inmate next Friday.
Original motion as amended carried on 9 to 2 vote: Johnson-no and Hampson-no; Schroeder, Berns, Pfaff and Medinger excused.
NEXT MEETING – Tuesday, February 13.
ADJOURNMENT
There being no further business, Chairman Doyle declared the meeting adjourned at 9:30 a.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder