EXECUTIVE COMMITTEE
Wednesday, March 7, 2007
Administrative Center – Room 3220
4:00 p.m.
MEMBERS PRESENT: Steve Doyle, George Hammes, Tara Johnson, Vicki Burke, Charles Spiker, Ralph Geary, and Don Meyer
MEMBERS EXCUSED: Roger Plesha and Jim Ehrsam
MEMBERS ABSENT: None
STAFF & GUESTS: Steve O’Malley, Gary Ingvalson, Bill Shepherd, Bob Taunt, Marion Naegle, David Lange, Mike Horstman, Doug Mormann, Don Neitzel, Brian Fukuda, Andrea Richmond, Reid Magney, and Cheryl Stephen
CALL TO ORDER/ROLL CALL
Steve Doyle, Committee Chair, called the meeting to order at 4:00 p.m.
APPROVAL OF MINUTES
MOTION by Hammes/Meyer to approve minutes of February 7, 2007. Motion carried unanimously; Plesha and Ehrsam excused.
CONSENT AGENDA
MOTION by Johnson/________ to refer for 30 days. MOTION FAILED due to no second. MOTION by Hammes/Spiker to approve the following Consent Agenda items:
Motion carried unanimously; Plesha and Ehrsam excused.
PUBLIC COMMENT
None requested.
APPROVAL OF GRANT RE SMOKE-FREE MOMS AND MOMS TO BE
Steve O’Malley recommended approval of the grant; the paperwork included with the packet is part of check and balance process. MOTION by Johnson/Burke to approve the grant from March of Dimes in amount of $25,000 for period January 1, 2007-December 31, 2007. Supervisor Spiker said he liked the new process/paperwork requirements, but questioned what is expected of the Health Dept. noting a section in the agreement that requests staff be part of fundraising event. Pointed out that it states “may be requested”. Chairman Doyle said to read the sentence(s) as written; it’s more for acknowledgment purposes. Motion carried unanimously; Plesha and Ehrsam excused.
ORDINANCE TO AMEND S. 2.02(3) ENTITLED “REGULAR MEETINGS” OF THE GENERAL CODE OF LA CROSSE COUNTY, WISCONSIN
Chairman Doyle noted the approval of the ordinance will allow the County Board to conduct business at either of the two monthly meetings. Supervisor Spiker asked why this is necessary and how the agenda will be set up. Chairman Doyle said the Planning Meetings could be voting meetings; Supervisors want to be involved with more discussion and have capability of acting on something if necessary; it is not intended to eliminate the committee process. Discussion of possibility of moving these monthly Planning Sessions to a different date or later time in order to accommodate the Public Works and Infrastructure Committee meeting which starts at 4:00 on that same Monday. MOTION by Meyer/Geary to approve the ordinance as presented and forward to the County Board. Motion carried unanimously; Plesha and Ehrsam excused.
RESOLUTION RE APPROVAL OF AGREEMENT TO CREATE JOINT BOARD OF HARBOR COMMISSIONERS BETWEEN THE COUNTY OF LA CROSSE AND THE CITY OF LA CROSSE
Chairman Doyle noted the Joint Harbor Commission Ad hoc Committee just met at 3:30 today and reviewed a 2nd draft of the agreement. David Lange distributed the revised agreement; the City Harbor Commission met on Monday and made a few minor changes as well as a few made today by the ad hoc committee. He reviewed the changes; he also noted that neither board will dissolve but will remain inactive based on the ability to reactivate if either party wants to terminate the agreement. Supervisor Geary questioned who originated the request to join the two commissions and did the County commission act on this. Chairman Doyle noted it’s been in the works for the past 2 years as suggested by the county commission chair and city staff. Supervisor Meyer noted the County commission had voted 2 to 3 which was a failed vote as there were concerns that the commission should be more active in economic development and concern that the City would dominate. Supervisor Burke asked what the name of the new commission would be. Lange noted per state stats. it refers to Board of Harbor Commissioners. MOTION by Meyer/Hammes to approve the agreement to create a Joint Board of Harbor Commissioners between the County of La Crosse and the City of La Crosse, including new commission name as stated in the title of the agreement. Motion carried unanimously; Plesha and Ehrsam excused.
RESOLUTION RE THREE-YEAR STATEMENT OF INTENTIONS FOR DEPARTMENT OF TRANSPORTATION
Bill Shepherd noted this is as a yearly requirement in order for the County Harbor Commission to be eligible for DOT grants. Gary Ingvalson said it does not commit the County. Supervisor Johnson asked if the County Harbor Commission acted on this. It was noted that Marc Schultz as the County commission chair requested this but that the commission is short on membership so could not act on it. MOTION by Meyer/Geary to approve the resolution. Motion carried unanimously; Plesha and Ehrsam excused.
ACCEPTED BID FROM BADGER ENVIRONMENTAL CONTINGENT UPON BONDING BY LA CROSSE COUNTY FOR LAKEVIEW BUSINESS PARK PHASE 1B and INITIAL RESOLUTION AUTHORIZING NOT EXCEEDING $575,000 BONDS OF THE COUNTY OF LA CROSSE and RESOLUTION AUTHORIZING THE ADVERTISEMENT FOR PUBLIC SALE AND THE SALE OF TAXABLE GENERAL OBLIGATION BONDS OF THE COUNTY OF LA CROSSE, WISCONSIN IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $575,000 AND RELATED MATTERS
Brian Fukuda reviewed the summary of construction bids for the Lakeview Business Park as needed for Phase 1B; received 12 bids which came in lower than estimated. He also noted one business locating in Phase 1B and another new business moving into Phase 1A with these land sales funds helping to pay off the bonds, as well as another prospect looking to purchase up to 15 acres in Phase 1B. Gary Ingvalson noted the four bond resolutions will authorize the sale of bonds to finance each portion of the construction project – streets, storm sewer, water system and sanitary sewer as required for bookkeeping purposes but will be combined into one sale. The resolution authorizes the advertisement for public sale and the sale of General Obligation Corporate Purpose Bonds in amount of $575,000 though Springsted is estimating the sale at $555,000 – estimated higher due to possible interest increases between now and the sale. Gary also noted the initial resolution authorizing the sale needs to be revised and a corrected copy will be in the Board packets.
MOTION by Johnson/Burke to approve the bid from Badger Environmental contingent upon bonding by La Crosse County for Lakeview Business Park Phase 1B “total bid price of $1,001,741.13”. Motion carried unanimously; Plesha and Ehrsam excused. (Bid summary attached.)
MOTION by Hammes/Johnson to refer to the County Board the initial resolution authorizing not exceeding $575,000 bonds of the County of La Crosse, and the resolution authorizing the advertisement for public sale and the sale of taxable general obligation bonds of the County of La Crosse, Wisconsin in an aggregate principal amount not to exceed $575,000 and related matters. Motion carried unanimously, Plesha and Ehrsam excused.
COUNTY ADMINISTRATOR YEAR END EVALUATION, 2-YEAR WORK PLAN AND REVIEW OF EXPANDED MANAGEMENT TEAM AND DEPUTY COUNTY ADMINISTRATORS
Copies of the compiled evaluation input from County Board Members and Department Heads were distributed at the Monday, March 5th County Board meeting; these evaluations came back very positive. Steve O’Malley commented on the efficiencies of having the two deputies and the management team. He asked for input and comments. Also noted the Executive Committee will give input for the April County Board Retreat.
APPROVAL OF ADDITIONAL YEAR END CARRY FORWARD REQUESTS FROM THE 2006 BUDGET TO THE 2007 BUDGET FROM VARIOUS DEPARTMENTS
MOTION by Burke/Meyer to approve the additional 2006 carry forward requests as presented. Motion carried unanimously; Plesha and Ehrsam excused. (2006 carry forward details available in Finance Dept.)
APPROVAL OF YEAR END 2006 SALARY AND FRINGE CONTINGENCY TRANSFERS FOR VARIOUS DEPARTMENTS
MOTION by Hammes/Spiker to approve the 2006 yearend General Fund salary contingency transfers to the various departments totaling $220,352. Motion carried unanimously; Plesha and Ehrsam excused.
RESOLUTION RE APPROVAL OF YEAR END 2006 CLOSEOUT TRANSFERS FOR THE HEALTH DEPARTMENT FUND and
RESOLUTION RE APPROVAL OF YEAR END 2006 CLOSEOUT TRANSFERS FOR THE HUMAN SERVICES FUND and
RESOLUTION RE APPROVAL OF YEAR END 2006 CLOSEOUT TRANSFERS FOR THE AGING UNIT FUND and
RESOLUTION RE APPROVAL OF YEAR END 2006 CLOSEOUT TRANSFERS FOR THE GENERAL FUND
Gary noted the Finance Dept. just closed out 2006 books as of last week Thursday so that is why the handout of the resolutions today. These are required as part of financial housekeeping. MOTION by Hammes/Geary to approve the above noted resolutions. Motion carried unanimously; Plesha and Ehrsam excused.
ITEMS FOR NEXT AGENDA
Supervisor Spiker questioned the direction given to employees requiring direct deposit. Steve O’Malley noted this as an administration decision as it relates to efficiency. Being it will not become effective until May 1, Chairman Doyle said this can be discussed further at the April Executive meeting.
Steve O’Malley requested a special Executive Committee meeting on April 9 at 5:30 p.m., prior to the start of the County Board meeting; this would be for the purpose of approving several union contracts.
ADJOURNMENT
MOTION by Hammes/Meyer to adjourn the meeting. Motion carried unanimously; Plesha and Ehrsam excused. The meeting adjourned at 5:03 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder