EXECUTIVE COMMITTEE

Wednesday, February 7, 2007

Administrative Center – Room 3220

4:30 p.m.

MEMBERS PRESENT:  Steve Doyle, George Hammes, Tara Johnson, Vicki Burke, Charles Spiker, Ralph Geary, Don Meyer, and Roger Plesha (arr @4:36)  

MEMBERS EXCUSED:  Jim Ehrsam        

MEMBERS ABSENT:  None 

STAFF & GUESTS:  Steve O’Malley, Gary Ingvalson, Bill Shepherd, Bob Taunt, Marion Naegle, David Lange, John Parshall, Mike McGuire, Steve Helgeson, Mary Kaufmann, Gregg Stangl, Pat Killeen, Jerry Huber, Doug Mormann, Jason Gillett, Reid Magney, and Cheryl Stephen                                                                                                              

CALL TO ORDER/ROLL CALL

Steve Doyle, Committee Chair, called the meeting to order at 4:30 p.m. 

APPROVAL OF MINUTES

MOTION by Hammes/Burke to approve committee meeting minutes of January 10, 2007.  Motion carried unanimously; Ehrsam excused.         

CONSENT AGENDA

MOTION by Burke/Spiker to approve the following Consent Agenda items.

• January 2007 Investment Report (handout by County Treasurer)

• February 2007 Account Transfers/Adjustments

Motion carried unanimously; Ehrsam excused.

PUBLIC COMMENT

None requested.

APPROVAL OF YEAR-END CARRY FORWARD REQUESTS FROM VARIOUS DEPARTMENTS FROM 2006 BUDGET TO 2007 BUDGET

MOTION by Spiker/Johnson to approve the year-end carry forward requests from various departments from 2006 budget to 2007 budget per the listing as sent with the agenda packet (not the handout re DA’s Office).  Supervisor Spiker had several questions.  What is the total amount requested.  Gary noted $4,359,602.  Why is the figure so much higher than last year’s total of $2.9 million?  Gary noted several large uncompleted projects, such as Emergency Services microwave tower at $879,848, some large capital improvements in Facilities Dept., and some are state and federal grant dollars; staff is required to follow criteria guidelines for requesting carry forwards.  Why standing committees not get a chance to review?  Gary noted a change in policy whereby the requests go directly to Executive Committee.  General agreement by committee members that starting in 2008, the carry forward requests go to the jurisdictional standing committees prior to Executive Committee.  Gary suggested the carry forward for the DA’s Office dictation equipment of $14,558 also be approved as this is needed equipment.  Friendly amendment by Plesha/Geary to include the DA’s Office request for the dictation equipment as noted.  Friendly amendment accepted.  Motion carried unanimously; Ehrsam excused.  Being the DA’s Office carry forward requests did not meet the deadline and just turned in today, the balance of them will be reviewed at next month’s committee meeting.

APPROVAL OF LA CROSSE TRIBUNE ADVERTISEMENT CONTRACT

This is a yearly action item and compiled by Bryan Jostad.  The La Crosse Tribune is the County’s official newspaper and the advertisement contract has savings of approximately 36%.  MOTION by Spiker/Plesha to approve the 2007 Advertisement contract with the La Crosse Tribune.  Motion carried unanimously; Ehrsam excused.

APPROVAL OF GILLS CREEK – PHASE II GRANT IN AMOUNT OF $149,800

Gary noted per grant requirements, it needs to come before the County governing bodies.  Greg Stangl noted the Planning, Resources and Development Committee approved it at their January 29, 2007.  MOTION by Hammes/Meyer to approve the grant for Gills Creek/Phase II in amount of $149,800.  Motion carried unanimously; Ehrsam.

At this time, Supervisor Johnson suggested, based on explanation by staff on this particular item, that an informational paragraph be done on each of the agenda items on the agenda as done for Health & Human Services Board.

BALANCED DEPLOYMENT RFP APPROVAL

John Parshall and Mike McGuire reviewed; 4 pages of information were sent with the agenda.  Two RFP’s were solicited:  (1) for centralized lease/maintenance of digital copiers and (2) for centralized purchase of HP multi-function (MFP) devices.

(1)  centralized lease/maintenance of digital copiers - 6 vendors submitted proposals of which 3 vendors with the highest evaluation scores were invited to do demos.  The evaluation team recommends A+ Imaging Systems based on the highest score of 518.  The other vendors and scores as follows:  EO Johnson 509 and Coulee Office Equipment 461; the 3 others that did not demo were Ikon, Tri-State and Xerox.

(2)   centralized purchase of HP multi-function (MFP) devices – 4 vendors submitted proposals and evaluated by the review team; the team recommends Laser Product Technologies based on the highest score of 200; the other vendors and scores as follows:  Ikon 186, EO Johnson 179, and Tri-State 177.

MOTION by Plesha/Meyer to approve A+ Imaging as the vendor for the centralized lease/maintenance of digital copiers and Laser Product Technologies as the vendor for the centralized purchase of HP multi-function (MFP) devices as recommended and per the details in the handout.  Motion carried unanimously; Ehrsam excused.

RESOLUTION RE AUTHORIZATION TO TRANSFER FUNDS TO PAY FOR COURT-ORDERED PLACEMENT OF PATIENT AT LAKEVIEW HEALTH CENTER

David Lange and Doug Mormann reviewed the matter.  A citizen with a communicable disease (TB) would not comply with treatment, therefore, there was court-ordered placement at Lakeview; per State Stats., the County is liable.  It could take at least 6 months to get the disease under control before being released; the 6 month stay could cost as much as $50,000 which would have to come from Health Dept. Undesignated Fund Balance.  MOTION by Johnson/Spiker to approve the resolution.  Motion carried unanimously; Ehrsam excused.

RESOLUTION RE EQUALITY OF MENTAL HEALTH AND SUBSTANCE ABUSE INSURANCE COVERAGE

Pulled from the agenda; action not needed from Executive Committee – only HHS Board.

APPROVAL TO ESTABLISH A TRUST AGREEMENT WITH M&I BANK TO SET ASIDE FUNDS REQUIRED BT THE STATE DNR FOR CLOSURE OF LA CROSSE COUNTY’S

ASH MONOFILL LANDFILL

David Lange reviewed noting the need for an escrow fund for the ash monofill landfill.  The previous bank was not interested so needed to seek a new bank which M & I Bank has agreed.  Gary noted currently out of compliance with DNR requirements so it’s necessary to approve this change ASAP.  M & I Bank will charge about $2,000/yearly to manage the $700,000 fund.  The County will receive investment earnings greater than the annual fee.  MOTION by Hammes/Burke to approve the Trust Agreement with M & I Bank for the escrow funds for the ash monofill landfill as required by the DNR.  Motion carried unanimously; Ehrsam excused.

RESOLUTION RE APPROVE CREATION OF A JAIL PROGRAM COORDINATOR, SEVERAL JAIL RELATED INITIATIVES, AND ADDITIONAL CASE MANAGER IN JUSTICE SANCTIONS

MOTION by Johnson/Burke to approve the resolution.  The Judiciary & Law Committee and Health & Human Services Board have unanimously approved the resolution.  Sheriff Helgeson and Supervisor reviewed in detail.   Most of the items are at the recommendation of the Carey Group, the Sheriff, and Justice Sanctions.  In addition to the Jail Program Coordinator position, funding of additional psychiatric services will assist Steve Josephson with particular mental health cases; funding for psychotropic medicines will pay for meds that are currently not on an approved list; and funds for additional recreational programs and “awareness/personal exploration” group.  Josephson noted currently, 12 out of 20 female inmates on some kind of psychotropic meds and same for 41 out of 174 male inmates.  Dunn County has similar Jail Program Coordinator position and is recognized state-wide for jail programs as well as 66% reduction of recidivism.  Board Chairman Doyle commended staff for being pro-active on these issues.  Motion carried unanimously; Ehrsam excused. 

RESOLUTION RE AUTHORIZATION AMEND CARE MANAGEMENT ORGANIZATION 2007 BUDGET AND BUSINESS PLAN AND ADD STAFF

Pat Killeen reviewed in detail.  The 2007 budget was prepared using estimated capitation revenue increase of 2%; the actual final increase was 8%.  Also seeing increase in membership ranging from 5-8 each month with result of 40+/year which is why the need for additional Social Worker and RN.  And the State has always indicated that administratively have low staff numbers and that is why the need for Fiscal Accountant, IT Application Developer and Secretary I; the cost for said positions will be covered by the additional State capitation rate and increase in membership – all state and federal dollars.  MOTION by Johnson/Burke to approve the resolution which authorizes said changes in CMO 2007 budget, change in business plan and hiring of additional staff.  Jerry Huber reviewed the upcoming regionalization of Family Care and the changes to CMO; this will be a 2 year process.

Motion carried unanimously; Ehrsam excused.     

ITEMS FOR NEXT AGENDA

None presented.

ADJOURNMENT

MOTION by Hammes/Plesha to adjourn the meeting.  Motion carried unanimously; Ehrsam excused.  The meeting adjourned at 5:18 p.m.

Disclaimer:  The above minutes may be approved, amended or corrected at the next committee meeting.

Cheryl Stephen, Recorder