AGING AND LONG TERM CARE COMMITTEE
Thursday, January 18, 2007
Administrative Center – Room 3220
5:00 p.m.
MEMBERS PRESENT: Roger Plesha, Jim Ehrsam, Jerry Sebranek, Ann Fisher, Jason Gillett, Ray Ebert (arr @5:01), and Lyell Montgomery (arr @5:13)
MEMBERS EXCUSED: Sharon Hampson
MEMBERS ABSENT: None
GUESTS & STAFF: Steve Doyle, Steve O’Malley, Noreen Kuroski, Bill Shepherd, Bryan Jostad, Lynnetta Kopp, Herb French, Fran Browning, Dave Drewes, Lyle & Myrna Peacock, Terry Collins, Stacy Swatek, Charles Spiker, George Hammes, Reid Magney, and Cheryl Stephen
CALL TO ORDER/ROLL CALL
Roger Plesha, Committee Chair, called the meeting to order at 5:00 p.m.
REPORT AND BACKGROUND BY COUNTY ADMINISTRATOR ON SERVICE CONTRACT WITH CURRENT VENDOR: RSVP
A large packet of information was sent to the members prior to the meeting. Steve O’Malley noted that Roger Plesha, Chuck Spiker and himself had met since the last committee meeting. The Commission on Aging, as the primary committee of the County Aging Unit, supports the discontinuation of the volunteer driver contract with RSVP effective 1/31/07. He noted non-compliance issues with the contract for almost 2 years; he supports the department head in trying to gain compliance under state and federal law and now need to focus on moving ahead. The non-compliance issues include: lack of documentation as requested, eligibility of riders and doubling up on rides. This is not a taxi service for anyone 60 years and older; the service is only for those who meet the guidelines as set by the grant and are subject to audit. Some questions and concerns relayed by committee members.
CONSIDER PURCHASE OF SERVICE CONTRACT FOR TRANSPORTATION/ASSISTED TRANSPORTATION BETWEEN LA CROSSE COUNTY REPRESENTED BY LA CROSSE COUNTY AGING UNIT AND COULEE REGION RSVP and
CONSIDER ISSUING REQUEST FOR PROPOSALS (RFP) FOR SERVICE CONTRACT FOR TRANSPORTATION/ASSISTED TRANSPORTATION
Staff recommendation is to extend the contract with RSVP for 90 days in order to proceed with an RFP process. Supervisor Ehrsam said this is what the committee approved, that being extension up to 6 months on a month-to-month basis. O’Malley said the extension of contract would include appropriate language changes to comply with s85.21 compliance. Chairman Doyle noted Coulee Region RSVP as a great organization and the County wants this to work out.
Bill Shepherd distributed a one-page summary of a 20-page contract, “Summary of Purchase of Service Contract between La Crosse County and Coulee Region RSVP”, including the needed changes for the 90 day period Feb. 1-April 30, 2007. Items of significance:
Used template of contract between Human Services and RSVP
Payment of service – billed monthly by 5th day of the month and no later than 90 days.
Reimbursement based on “authorized units of service delivered”
Eligibility: 1) 60 years of age and older, 2) unable to utilize other types of transportation, such as MTU, Mini Bus, or Shared Ride Taxi, 3) in need of assistance greater than door to door service as provided by Mini Bus, and 4) be able to walk, unless Purchaser grants approval for wheelchair rider.
If provider unable to determine eligibility, may request assistance of Purchaser. The Purchaser has the right to verify eligibility.
Fares required to be paid by eligible clients, and fares collected shall be deducted from amount billed to the Purchaser. Minimum of 2 people count fares collected and the Purchaser shall approve counting procedures used by the provider.
Hours of operation: Monday through Friday – 7:30 a.m.-5:00 p.m.
Provider shall comply with reporting requirements of Purchaser.
Claims shall be submitted on forms as provided by the Purchaser.
Purchaser may reject any claim that does not include elements of “clean claim” as specified in the contract.
Also includes 30-day termination notice of either party, indemnification clause, and insurance requirements.
MOTION by Fisher/Gillett to approve a 90-day extension of contract with RSVP for the Volunteer Driver Program that also includes the revised/reworded contract as outlined in the summary as distributed and reviewed by Corporation Counsel. More discussion followed. Corporation Counsel clarified that this motion would override the previous motion on 1/8/07 relating to 6-month extension. Gillett called the question. Motion carried on 4 to 3 vote: Fisher-yes, Plesha-yes, Ehrsam-yes, Sebranek-yes, Gillett-no, Ebert-no, Montgomery-no; Hampson excused.
ADJOURNMENT
MOTION by Sebranek/Montgomery to adjourn the meeting. Motion carried unanimously; Hampson excused. The meeting adjourned at 5:57 p.m.
Disclaimer: The above minutes may be approved, amended or corrected at the next committee meeting.
Cheryl Stephen, Recorder