Monday, February 12, 2007
Auditorium Room B190
10:00 a.m.
| MEMBERS PRESENT: | Chief Randy Williams, Chief Scott Alo, Chief Gregg Cleveland, Chief Don Dominick, Vicki Burke, Bruce Ranis, Dr. Eric Voter, Sheriff Steve Helgeson, Steve O’Malley |
| MEMBERS EXCUSED: | |
| MEMBERS ABSENT: | Chief Randy Roeck, Chief Edward Kondracki |
| OTHERS PRESENT: | Jay Loeffler |
Chief Alo called the meeting to order at 10:02
Motion by Burk/Voter to approve meeting minutes of July 2006. Carried.
INTRODUCTION OF NEW MEMBER:
Chief Alo introduced Chief Don Dominick, Fire Chief of Onalaska.
PUBLIC SAFETY COMMUNICATION ADMINISTRATOR’S REPORT – Jay Loeffler
Jay presented a power point with the Administrators report and hand out of the Public Safety Communications Monthly Report containing 2006 Telephone traffic, explaining breakdowns and pointing out milestones reached in the Dispatch Center.
The Microwave update is continuing to progress well. There is currently operational radio system backup which provides the capability of going to 3 VHF radios and 2 800 MHz in an emergency. The new Microwave dishes and antennas have been installed at most of the tower sites and although there have been equipment delivery delays, other segments of the project were completed keeping it very close to the original time lines. The system should be up and running in March and the alarm system completed in May.
The phone system is operational and the changeover went seemingly well. The dispatcher had been trained previously making it a smooth transition.
Two projects pending are Mapping and E-9-1-1. The Mapping contract has been signed with VisionAir and we are working with the land information department to prepare the data. On the E-9-1-1 Wireless side, we are waiting for Turn UP, (testing and verification) before the system is actually turned on, which is expected in April. E-9-1-1 Grant reimbursement has been requested for the bills submitted at this point and the first check should be disbursed any day.
Staff openings are currently in the process of being filled. The Supervisor position is in the process of being filled which will leave an opening for a dispatcher. Establishing an eligibility list for the telecommunicator position was already underway and testing will be start next week.
Projects being worked on involve meeting with everyone on staff individually to open up communication one on one and get ideas and input on the direction they would like to see the department going. Other areas being stressed are teamwork by voluntarily getting involved in projects which will give the dispatchers a sense of contributing to the department and also various continued training.
Chief Randy Williams congratulated Jay Loeffler on his promotion on behalf of the Board.
WORK PLAN FOR EMERGENCY SERVICES ADMINISTRATOR – Jay Loeffler
Jay requested input and feedback from the board as to what they expect of the department and any direction they would like to see it going and also further explanation of evaluations.
Chief Dominick requested that once he or an officer on first radio has given a size up, could dispatch repeat at least the basis of the previous transmission. No fire, 10-4, etc. as it would help them very much. Also Onalaska Fire Department is looking, in an education opportunity stand point, of scheduling dispatchers to see from the Fire Truck, Fire Station aspect of how things are done.
Jay agreed and explained this is currently being done with the Officers and other departments as a “ride along” and also encourages other departments to sit with a dispatcher in our department.
Steve O’Malley gave an overview of the evaluation process and the forms involved.
Jay said Emergency Services is a service organization and he welcomed communication and immediate feedback at any time.
Chief Cleveland asked if the Dispatchers are NIMS certified which Jay replied they are in the IS-700, ICS-100 and the ICS-200.
Steve O’Malley and Chief Williams requested Al Blencoe and Keith Butler attend future meetings to give updates on the Emergency Operations Center, Technology Projects, etc..
Dr. Voter said he feels EMD, (Emergency Medical Dispatch) is very important and Gunderson Lutheran will be getting programs they would be willing to offer and would like to see this discussed at some point in the future. Steve O’Malley requested Jay put together a report on how many large consolidated dispatch centers have EMD, how we compare and what their procedure are.
ELECTION OF OFFICERS
Chairman: MOTION by Burke/Voter to nominate Chief Randy Williams.
Unanimous vote was cast for Chief Williams as Chairman.
Vice Chairman: MOTION by Voter/Williams to nominate Chief Scott Alo for Vice Chair.
Unanimous vote was cast for Chief Scott Alo as Vice Chair.
CONFIRMATION OF MEETING FREQUENCY/SCHEDULE – Round Table
Chief Williams requested the Board look into scheduling meetings every two months rather than quarterly which would prevent meeting delays of 6 months if a meeting is cancelled. Jay will look into the History and ByLaw change. At this point the next meeting is scheduled April 30, 2007 as originally scheduled.
Motion by O’Malley/Burk to have Jay work with Corporation Council on the flexibility this board sets it’s meeting schedule rather than locking it in the ByLaws. Carried.
ITEMS FOR FUTURE AGENDAS
Update from Keith Butler
Emergency Medical Dispatch
NEXT MEETING DATE
The next regular meeting of the Public Safety Communications Governing Board is scheduled for Monday, April 30, 2007 at 10:00 a.m. Room 3220 – Administrative Center
ADJOURNMENT Motion to adjourn by Ranis/Roeck at 10:35 a.m.. Carried.
Disclaimer: The above minutes may be approved, amended or corrected at the next board meeting.
Patti McDonah, Recorder