LEC ADDITION COMMITTEE

Tuesday, February 13, 2007

Administrative Center – Room 3220

8:15 a.m.

MEMBERS PRESENT:  Steve Doyle, Vicki Burke, Maureen Freedland, John Medinger, Roger Plesha, Jeff Schroeder, Charles Spiker, Keith Belzer (arr @8:18), Sharon Hampson (arr @8:20), and Tara Johnson (arr @8:28)

MEMBERS EXCUSED:  Don Meyer 

MEMBERS ABSENT:  None

OTHERS PRESENT:  Steve O’Malley, Steve Helgeson, Jane Klekamp, Roger LeGrand, Bryan Jostad, Kara Burgos, Elliott Levine, and Cheryl Stephen

CALL TO ORDER

Steve Doyle, Committee Chair of LEC Addition Committee, called the meeting to order at 8:15 a.m.

APPROVE JOINT MEETING MINUTES WITH CJMC OF JANUARY 17, 2007 AND JOINT MEETING MINUTES WITH PUBLIC WORKS & INFRASTRUCTURE COMMITTEE OF JANUARY 31, 2007

MOTION by Burke/Spiker to approve the above noted minutes.  Motion carried unanimously; Meyer excused; Belzer, Hampson and Johnson absent.  Supervisor Burke noted in the January 17^th minutes with CJMC, she thought the action on the motion to approve the resolution re Phase III by the Carey Group had two no votes; it was suggested the tape recorded meeting be reviewed.

PUBLIC COMMENT

At this time Judge Roger LeGrand noted the Sheriff, committees and County Board are on the right track in the hiring of a Jail Program Coordinator, including the additional funding for drugs as needed for mentally ill inmates, and he was also impressed with the Carey Group.

REVIEW OF CONSTRUCTION MANAGER CANDIDATE FIRMS

Bryan Jostad distributed information as well as gave PowerPoint presentation relating to the two finalists as Construction Manager, those being C.D. Smith and Market & Johnson.  Highlights of each firm as follows:

C.D. Smith

• Established in 1936 with office in La Crosse and headquarters in Fond du Lac
• Experience in remodeling and new construction
• Did total of $190 million in construction services in 2006
• Construction Manager for New Lisbon and Mauston State facilities and Fond du Lac jail expansion
• Local projects include:  Logistics Health headquarters, Waterfront Restaurant, La Crosse Center parking ramp expansion and skywalk, and Charter Communications
• Additional projects in the State also noted

Market & Johnson

• Established in 1948 with offices in La Crosse and Eau Claire

• Experience in remodeling and new construction

• Did total of $140 million in construction services in 2006

• 80% of work volume is Construction Management

• Construction experience:  75% additions with major remodeling, 15% new construction, and 10% remodel only.

• Some law enforcement projects include:  La Crosse County LEC, Barron County Justice Center, Dunn County Judicial Center, and Sawyer County Jail, plus many other governmental facilities throughout the State.

Committee directed Bryan to do reference checks on both firms prior to the interviews, in particular with other counties regarding their project timelines, etc.

REVIEW OF CONSTRUCTION MANAGER INTERVIEW PROCESS FOR FEBRUARY 27^TH

Steve O. presented his suggested process; he suggested two panels, one made up of LEC Addition Committee and Public Works & Infrastructure Committee and second one made up of staff.  After review of the process, committee members concurred that everyone needs to meet as one group and ask the same set of questions; each person of the interview group would score points on each question answered and at the end of the interview sessions, all scores would be compiled together for a combined score.  Staff will prepare questions and if committee members have suggestions, given them to Steve O. or Steve D.; the draft questions will be shared with committee members and staff prior to February 27^th.

Bryan noted each firm will resubmit bids for two phases:  (1) fixed fee for design work and (2) reimbursable costs on sight and percentage of final building cost.  O’Malley suggested a brief presentation on the bidding process prior to the start of the interviews.  A concern raised regarding the CM making more money based on promoting more costly project, so where is the incentive to keep the cost down?   Noted key is “professionalism” as construction manager.  The savings is in the design as the CM represents the County; that’s why it’s important to hire the CM at the beginning vs. after the architect has created a design.    

NEXT MEETING – FEBRUARY 27 – JOINT WITH PUBLIC WORKS & INFRASTRUCTURE COMMITTEE

Meet at 7:45 a.m. and go to approximately noon to interview Construction Manager firms and make final selection.

ADJOURNMENT

MOTION by Plesha/Burke to adjourn the meeting.  Motion carried unanimously; Meyer excused.  The meeting adjourned at 9:10 a.m.

Disclaimer:  The above minutes may be approved, amended or corrected at the next committee meeting.

Cheryl Stephen, Recorder